Warehouse Assistant (National Position)

Requisition ID: req46221

Job Title: Warehouse Assistant (National Position)

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Mae Hong Son, Thailand

Work Arrangement:

Job Description

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the worlds worst humanitarian
crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and
disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping
people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand
since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son
provinces.

Job Overview/Summary:
The Warehouse Assistant as an integral member of the Supply Chain Department holds primary responsibility for
inventory, asset, and property and warehouse management. The role holder will be responsible for implementing the
IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical
quality assurance as well as cold chain policies where applicable.

Major Responsibilities:
1. Materials Receiving and Dispatch
Assist in receiving and documentation of materials from suppliers and other sources
Inspect materials during receiving and update required documentation
Liaise with the Supply Chain Officer to advise Programs of potential inventory shortages and to provide update
on stock levels
Assist in organizing a cold chain system and ensure keep-cool items are handled appropriately
Inspect materials dispatched from the stores and update appropriate dispatch documents
Handle all Contribution In Kind (CIK) and Closed Grant Inventory
Support the replenishment of stock items as need arises based on an approved purchase requisition
2. Warehouse Documentation
Update stock cards, bin cards and inventory system regularly
Maintain standard warehouse documentation processes such as Delivery Report, Waybills, Store Release, Bin
Cards, and Stock Cards.
Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts
and activities.
3. Warehouse Controls
Fully participate in inventory cycle count for all stocks
Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
Assign tasks and supervise the working of outsource laborers
4. Warehouse Safety and Security
Assist in ensuring physical security of the Warehouse by restricting visitors and any other unauthorized persons
Ensure clear safety procedures
Ensure the maintenance of warehouse building(s), fittings and equipment
Assist in ensuring that warehouse is regularly fumigated against pest, rats, rodents etc.,
Maintain and periodically service fire extinguishers
5. General duties
Support implementation of SOPs on assets and inventory management
Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.
Perform other duties as assigned by the supervisor

Key Working Relationships:
Position Reports to: Senior Supply Chain Officer Position directly supervises: N/A
Indirect Reporting: N/A Other Internal and/or external contacts:
Internal: Supply Chain Teams, concerned Health staff, concerned Protection and Empowerment staff, Influx Team, Operations Team, Driver Team
External: N/A

Qualifications

Job Requirements:
Education:
Bachelors degree in Logistics, Business Administration, or other relevant fields
Work Experience:
At least 1-year experience in Logistics or Warehouse management or equivalent
Demonstrated Skills and Competencies:
Strong organizational skills, good at multi-tasking, flexible
Ability to communicate clearly both verbally and written
Ability to work under pressure with minimum supervision
Good prioritization skill
IT literate skills (Microsoft Excel, Word, and PowerPoint)
Ability to work with limited resources
Service minded and team-oriented person
Ability to work on regular deadlines and adapt to changing situations
Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life
Experience in non-governmental organizations and migrant/refugee contexts preferred
Language Skills:
Good command of written and spoken Thai and English.
Knowledge of Burmese, Karen or Karenni languages is a plus.

Certificates or Licenses:
N/A

Working Environment: The position will be based in Muang District, Mae Hong Son Province, Thailand with frequent travel to Ban Mai Nai Soi and Ban Mae Surin Temporary Shelters in Mae Hong Son.

Standard of Professional Conduct
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Equal Opportunity Employer
IRC considers all participants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Application Deadline: 22 December 2023