Welfare Officer

Details

Mission and objectives

UNAMA was established in 2002 as a Political/ Peacebuilding Mission, exceptionally) directed and supported by the UN Department of
Peacekeeping Operations (DPKO).

Context

UNAMA is a political mission that provides political good offices in Afghanistan; works with and supports the government; supports the process of peace and reconciliation; monitors and promotes human rights and the protection of civilians in armed conflict; promotes good governance; and encourages regional cooperation. UNAMA was established by the UN Security Council Resolution 1401 in March 2002 at the request of the Government of the Islamic Republic of Afghanistan. Its mandate is reviewed annually with the latest mandate renewal being on 15 September 2020 when the Security Council unanimously adopted Resolution 2543 (2020). Resolution 2543 (2020) calls for UNAMA and the Secretary-General’s Special Representative for Afghanistan, within their mandate and in a manner consistent with Afghan sovereignty, leadership, and ownership, to continue to lead and coordinate international civilian efforts in full cooperation with the country authorities.

Task description

Within the terms of the organization’s delegated authority, and under the direct supervision of the Chief Staff Counselling and Welfare Unit, the UN Volunteer will undertake the following tasks:
• Establish, administer, and manage welfare activities in full compliance with the UN rules and regulations;
• Develop welfare and recreation programmes in accordance with SOP/DPKO guidelines and implementation of welfare activities in the Mission;
• Work with the Staff Counselling and Welfare team to make improvements in the working
environment and improve the moral and team spirit of UNAMA personnel;
• Develop an Annual Welfare Work Plan/Budget with clearly defined goals, actions, and criteria to evaluate performance;
• Provide financial accountabilities for all funds received, held or disbursed for welfare activities, and be accountable as well for all facilities or other property received or under his/her control for
implementing welfare and recreation activities;
• Ensure that all Mission components benefit from welfare and recreation activities and facilities, including surveys, and conduct analysis of information and data from mission personnel;
• Keep a record of all equipment, material, and furniture purchased by welfare funds;
• Supervise recreation activities, restaurant catering, and welfare work according to UN rules and regulations.
• Inspect and maintain all premises and equipment used by personnel under strict quality control;
• Arrange for quarterly meetings of the Welfare and Recreation Committee. Prepare the presentation for the committee meeting and the meeting minutes of the different meetings;
• Ensure gym, restaurants, and other welfare facilities are running accordingly and with the appropriate services maintenance;
• Support in the management of funds generated from contractor’s contributions to UNAMA and allocate/utilize in accordance with guidance from the Welfare Committee;•
• Identify contractual arrangements required to support staff welfare, particularly the provision of catering services, and manage the performance of these contracts following implementation by the
Procurement Section;
• In coordination with the OSH and Medical Section, conduct monthly hygiene inspections of all welfare outlets. Prepare a detailed report of the findings and ensure that corrective measures are
implemented.
• Establish or organize recreational activities such as welfare movie nights, quiz nights, DJ nights, purchase of gym and sports equipment;
• Ensure activities are conducted in a manner that maximizes the safety and well-being of personnel, taking into consideration the special needs of all personnel;
• Develop content for the Welfare bulletin where UN personnel can properly follow up on upcoming events;
• Provide information about welfare activities through proper advertising and promotion of recreational activities;
• Organize weekly events such as Happy Hour and special events at the occasion of UN International Days;
• Establish liaisons within UN Missions and other Agencies regarding recreation activities ;
• Creatively develop new ideas and plans of welfare and recreational activities to ensure that activities respect local culture/traditions;
• Work closely with the Regional Administrative Officers (RAOs), their deputies, and regional welfare and recreational committees to coordinate welfare events, identify their needs, and ensure these
are addressed in their Annual Work Plan;
• Maintain welfare administrative files and official records;
• Conduct staff surveys on welfare and recreation to ascertain that the work plan and programme accurately reflect the staff needs;
• In support of the Staff Counselling and Welfare Unit and as may be required to back up colleagues during leave/crisis situations, as required.
• Regular coordination and collaboration with Procurement, Acquisition Management Unit (AMU), EFMS, and the Finance and Budget Unit (FBU) regarding contract extensions, scope of work, maintenance, and payment releases.