JOB DESCRIPTION

 

THE ROLE: To lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

1. Provide operational coordination and guidance, to support procurement projects and activities following standard processes and contributing to the effective procurement of goods and services.
2. Identify, assess and recommend potential suppliers, and ensure necessary data/documents are distributed to support the selection of suppliers, ensuring standard processes are followed.
3. Review, amend and prioritize purchasing requests, and provide recommendations to requisitioners, to support the procurement of goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from a Procurement Officer, in order to obtain the best terms and lowest costs for WFP.
5. Review and prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, in order to enable the swift purchase of goods and services.
6. Conduct research and analysis on a range of data, and produce substantive reports providing insight and recommendations to Procurement Officers and enabling informed decision-making.
7. Design, develop and oversee the maintenance of databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements. Job Profile: Senior Procurement Associate G7 CCOG: 2.2.06.a. Page 2 of 4 Last revision: 1 April 2022
8. Act as an escalation point, liaising with suppliers and providing solutions to complex issues related to delivered goods, using initiative and following process, to ensure timely resolution of problems.
9. Work in collaboration with internal counterparts, in order to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Manage a team of staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis

QUALIFICATIONS AND EXPERIENCE:

Education:

Completion of bachelor degree, advanced university degree in business administration, foreign trade, Commercial Engineering o related fields. We valuated Post-graduate training or certification in Procurement or other related field.

Experience: Seven or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

• Experience coordinating with suppliers (e.g. retailers, wholesalers and traders)
• Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics)
• Experience supervising teams

Language: Fluency (level C) in English and Spanish languages

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

This post is open to Ecuadorian citizens, who are invited to apply through https://es.wfp.org/careers/job-openings until may 15 2024 (VA No. 29-2025).

The World Food Programme seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity employer, and we are committed to achieving diversity in its workforce in terms of gender, ethnicity and culture. We value inclusion and encourage women, people from minority groups and people with disabilities to be part of our organization.

To enhance the accessibility and inclusiveness of the recruitment process at the World Food Programme (WFP), we encourage individuals requiring disability-related accommodations or other accessibility assistance to reach out to us. Please email your requests to [email protected]. Upon receiving your email, a dedicated member of our Diversity, Equity, and Inclusion (DEI) team will contact you to discuss your needs in a confidential and supportive manner. We are committed to providing a recruitment experience that respects and responds to the unique needs of every candidate.

Selection of candidates is made on a competitive basis. Only shortlisted candidates will be contacted for further steps in the process.

 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements