WFP Beirut CO – Business Support Assistant (Risk and Compliance) SC5

WFP Lebanon encourages female candidates and people with disabilities to apply.
WFP does not charge a fee or request bank details at any stage of the recruitment process.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 
 
 

As an inclusive employer, WFP is committed to providing a supportive recruitment process for individuals with disabilities. Please contact us at [email protected]  (and copying in [email protected]) to advise us the type of support and reasonable adjustments you may require at this stage. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

Post Title: Business Support Assistant (Risk and Compliance)                                                      
Contract type – Grade: Service Contract – SC5
Duty Station: Beirut Country Office
Contract Duration: 12 Months, (Renewable based on availability of funds, business needs and performance)
Date of issue – Closing Date: 19 April 2024 – 03 May 2024, 11:59 PM Rome time
 

Organizational Background:

Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and helping individuals and communities find life-changing solutions to the multiple challenges they face in building better futures.
In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability – work for which WFP was awarded the Nobel Peace Prize in 2020.
WFP Lebanon provides humanitarian assistance to vulnerable people for food and other essential needs through cash-based transfers and in-kind food. WFP Lebanon also provides food assistance in the form of snacks and fresh food to school aged students and promotes resilient livelihoods and sustainable food systems.
In addition to direct assistance to the most food insecure and vulnerable people, WFP also supports government institutions, partners, and other entities to strengthen their capacity to deliver social assistance.

To know more about WFP’s mission, please check the below video:
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/  

Job Purpose: Under the direct supervision of the Risk and Compliance officer, the incumbent will deliver a wide range of business support processes and activities to facilitate effective service delivery in the area of Risk Management. The duties include but not limited to: collecting, analyzing, and reporting data ; ensuring data accuracy from various sources; providing suggestions for improvement; collaborating with other units to collect/share information as well respond to routing queries ; checking document completeness and conformity to identify discrepancies or missing information; supporting drafting of written materials, (reports, letters, etc);   

The Business Support Assistant will be required to demonstrate good organizational, confidentiality, and proactivity skills while being a team player who can confidently and effectively communicate with a wide range of individuals.  

Key Responsibilities (not all-inclusive, nor exhaustive):

•    Collate information for inclusion in reports, documents, and correspondence, to support the effective work of other staff. 
•    Support coordination of Risk Management related processes including the Executive Director’s Assurance Exercise and Audit and External Audit exercises (e.g., collect essential documents, take notes in briefing meetings and assist in following-up on recommendations including maintaining a repository).
•    Respond to standard queries related to risk management and provide timely and accurate guidance. 
•    Process and manage routine administrative tasks in various risk areas, to contribute to the effective and timely management of work plan and resources. 
•    Manage and maintain records and databases, such as country office Standard Operating Procedures (SOPs) and NFRs to ensure information is organized and readily available for staff. 
•    Support the collaboration with all units through provision of risk management support to assist in information sharing and service delivery to staff. 
•    Proof-read risk reports, documentation, correspondence, donor agreements, SOPs, working group terms of references (TORs) etc., making changes to incorporate risk management where appropriate. 
•    Contribute to improvement of business procedures and processes in relation to risk management and how risk is embedded within the CO workstreams.
•    Collect and perform basic analysis of data to contribute to quality business information management. 
•    Provide guidance to junior colleagues in performing their duties.

Standard Minimum Qualifications:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable

Experience: At least five (5) years of progressively responsible work experience in general administrative work, audit, performance and/or risk management related work.

Language: Fluency in both oral and written communication in English and Arabic languages. 

Required Skills and Qualifications:

•    Experience writing and disseminating reports/minutes across multiples units, including follow on progress/feedback
•    Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service in risk management matters. 
•    Ability to contribute suggestions for improvements in various processes.
•    Experience in delivering training sessions preferably on confidential subjects.
•    Experience in data utilizing Excel, PowerPoint and data visualization software.
•    Good communication skills required to give and receive information and work with a variety of individuals. 
•    Ability to maintain confidentiality.
•    Knowledge of risk and compliance practices and methods, preferrable gained through relevant technical training and/or experience. 

WFP Leadership Framework: Common Standards of Behaviour
•    Leads by Example with Integrity
o    Upholds WFP values, principles, and standards
o    Respects others and values diversity
o    Stays focused and calm under pressure
o    Demonstrates humility and a willingness to learn
•    Drives Results and Delivers on Commitments
o    Delivers results for maximum impact
o    Delegates appropriately
o    Adapts readily to change
•    Fosters Inclusive and Collaborative
o    Is inclusive and collaborative
o    Gives timely and constructive feedback
o    Builds and shares new perspective
•    Applies Strategic Thinking
o    Communicates and fulfils WFP’s vision
o    Embraces curiosity and new ways of doing things
o    Analyses and evaluates data
o    Considers the impact of decisions
•    Builds and Maintains Sustainable Partnerships
o    Collaborates to deliver common objectives

Terms and Conditions: 
•    WFP offers a competitive benefits package including salary, various types of leaves including maternity and paternity, medical and life insurances, provision of breastfeeding rooms for new parents, and various wellness platforms.
•    WFP Lebanon offers flexible working hours schedule upon prior approval. 
•    Our premises are accessible, and we are committed to accommodate to any required reasonable accessible needs to remove barriers in the workplace.
•    Only shortlisted applicants will be contacted.
 

Applications must be submitted online:
–    Step 1: To apply to this position, click on the link existing at the end of this page.
–    Step 2: You will be directed to WFP Official Website to view the vacancy details. Click on Apply to be directed to the application process 
–    Step 3: if you do not have an account, you will have to create your profile and submit your CV in the platform 
–    Step 4: Once your profile is completed, Click on “Apply” to submit your application
NOTE: You must complete Step 3 in order for your application to be considered for this vacancy

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.