JOB DESCRIPTION

 

DUTIES:

The Business Support Assistant (Programme) SC5 will be under the direct supervision of the Deputy Head of Programme in Vientiane, and will carry out the following duties and responsibilities:

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

Respond to standard queries and provide timely and accurate guidance.

Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources

Manage and maintain records and databases, to ensure information is organized and readily available for staff.

Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.

Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

Contribute to improvement of business procedures and processes.

Collect and perform basic analysis of data to contribute to quality business information management.

Provide guidance to junior colleagues in performing their duties

Skills and Competencies:

Ability to develop and maintain relationships with a range of individuals in order to provide a high quality

support service.

Ability to carry out basic data analysis and independently rectify problems requiring attention.

Ability to monitor and record financial transactions.

Good communication skills required to give and receive information and work with a variety of individuals.

Ability to maintain confidentiality.

Fluency in both oral and written communication in English and Lao

Minimum Qualifications and Years of Experience:

Education: A bachelor’s degree in agriculture, nutrition, public health, Social sciences is desirable

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements