JOB DESCRIPTION

DEADLINE FOR APPLICATIONS

28 September 2025-23:59-GMT Greenwich Mean Time (Monrovia)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP”s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Position Title: Business Support Assistant-Supply Chain L4

Reporting Line: Head of Supply Chain

Type of Contract: Service Contract

Duration of Assignment: 12 Months

Duty Station: Country Office

Maintain accurate records on all Supply Chain incidents that need urgent attention including Food Incidents reported by monitors, CFM Calls and field reports and escalate for timely redress.

Track all Supply Chain invoices and provide weekly status update on each invoice. Follow-up with Finance unit on delayed invoices and provide feedback accordingly to the vendor (retailers & cooperatives)

Perform Retailer and Cooperatives SCOPE verification & Settlement processes and ensure invoices are timely generated and shared with the cooperatives and retailers. Follow up with cooperatives and retailers on timely review and return of proforma invoices for immediate processing.

Along with Requesting Units perform inspection of goods & services to ensure all procurement requests meet specification as requested by the spending units.

Process vendors invoice in WINGS and Invoice Tracking System (ITS). Launch tenders in SmartSourcing and analyze quotes for the award of goods and services to successful vendor.

Serve as immediate backup to Logistics and Procurement Associates to ensure business continuity in their absence.

Respond to all queries from cooperatives and retailers and escalate where appropriate, in order to provide a timely and accurate service to clients.

Support processing and managing routine administrative and financial tasks in of the Supply Chain Unit, to contribute to the effective and timely management of resources.

Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function and serve as notetaker for all Supply Chain Meetings ensuring all minutes are recorded and appropriately field.

Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.

Education:

Completion of secondary school education.

Experience:

Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skillis

Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

Knowledge of work routines and methods in order to complete processes under minimal supervision.

Uses tact and courtesy to give and receive information to a wide range of individuals.

Ability to identify data discrepancies and rectify problems requiring attention.

Ability to offer guidance or basic on-the job training to more junior staff.

Language:

Fluency (level C) in English..

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements