Job Title: Civil Engineer (Site Engineer)

Type of Contract: Special Service Agreement, SSA8

Duration: 11 months

Duty Station: Manakara, Madagascar

Vacancy Number: One

Date of Publication: December 27, 2024

Deadline for Application: January 09, 2025

ORGANIZATIONAL CONTEXT

Madagascar is a low-income country with an estimated population of 26 million. Located in the southwest Indian Ocean, separated from the southeast coast of Africa by the Mozambique Channel, Madagascar has recorded 75 natural disasters cumulatively affecting more than 17 million people over the past 40 years (1.9 cyclone per year on average) and causing damage estimated at over 1 billion USD. The World Food Programme (WFP) Madagascar has been working to address these issues through emergency food assistance, resilience building, nutrition support, and school feeding programs, among others. WFP Madagascar Country Strategic Plan (CSP) aims to promote an integrated, shock-responsive social protection system for ensuring that vulnerable populations have access to nutritious food before, during and after crises. Through technical support and strengthen capacity of the Government will be able to leverage social protection instruments in order to support an effective national emergency preparedness and response system.

WFP Madagascar received a government request for support on the Roads Infrastructure rehabilitation, that need to be improved to enhance food security along three different districts, namely Midongy, Ikongo and Befotaka.

Hence, WFP Madagascar wants to step-up its effort in Emergency Preparedness, as lead agency for Humanitarian Logistic Response, leveraging on the previous work carried in term of capacity strengthening effort to the Malagasy Government (BNGRC). For this reason, WFP Madagascar is seeking to implement a Logistic Emergency Preparedness Humanitarian Hub to cover areas highly susceptible to flood and cyclone risks in the Southeast Region

Within delegated authority of the WFP Lead Engineer, the Site Engineer will be primarily responsible for all Quantity Survey Services and Supervision during all phases of construction/engineering projects. In liaison with the project teams, responsibilities ranging from project initiation, pre-contract documentation, contract management and any necessary support pertaining to CO & LO construction/engineering Projects with WFP Madagascar (based on the need), hereunder collectively, referred to as “Projects”.

THE ROLE: The Site Engineer shall report directly to the WFP Lead Engineer and ultimately to the Head of Supply Chain and to the Head of Field Offices/Project Managers (for respective projects) with the following generic duties:

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

General Project Duties

• As delegated by the Lead Engineer; act as WFP construction Engineer’s Representative (ER) and/or Resident Engineer (RE) in construction phase of the project by providing oversight of technical quality, schedules, and budget, as required; Monitor safety performance of construction contractor, address contractual issues, and maintain a comprehensive system of site records related to construction project(s); Conduct site inspections, approval works and reporting
• Assist in planning and implementation of the project including use of engineering survey equipment and appropriate technology to deliver the project within schedule
• Oversee compliance to WFP & Construction Manual requirements, guidelines and prevailing industry standards
• Maintain projects master data base including budgets and schedules for design and construction project, including appropriate documentation to support full project life cycle for audit purposes
• Based on the need, conduct engineering site assessments of projects and provide technical recommendations for all building and infrastructure issues affecting WFP Madagascar;
• Perform other related duties as required.

Pre-contract Duties

• Budgetary and cost planning and scheduling and related cost control techniques including projects financial reviews.
• Projects site assessments, scoping, tender documentation, preparation of project bills of quantities (BoQs), cost estimates and developing work specifications & particular conditions of contract
• Support the Lead Engineer and Procurement Unit with projects pre-tender documentation and processes
• Support the Lead Engineer and Procurement Unit in preparing Work Orders for engineering services
• Advise on project procurement options and specialist contractual arrangements
• Support the Lead Engineer and Procurement Unit with projects technical evaluation, analysis and reports.
• Advise on projects economical contract administration approaches

Post- Contract Duties

• Provide engineering and project management services, including planning and designing the specifications for the CO & SO Projects by applying commonly used engineering calculations and practices;
• Preparation of Engineer’s Valuations, Payment Certificates in coordination with the Project Engineer, Project Manager and Admin/Finance Units
• Assist the Lead Engineer with cost control throughout the project; preparation of financial appraisals during the construction stages of the project to keep the Project Managers appraised on the financial valuations and anticipated final accounts.
• Advise on the avoidance and/or settlement of contractual Claims and disputes including evaluation and settlement of Claims as they arise (contract dispute resolution mechanisms including arbitration).
• Assisting in collating As-Built documentation and all necessary confirmations of statutory requirements and consents.

DELIVERABLES AT THE END OF THE CONTRACT:

Results Expected:

• Support Planning, Coordination and Implementation teams of the CO & SO Projects to deliver projects within time, cost and quality requirements.
• Technical documentation prepared efficiently and within technical requirements;
• Required tasks implemented in a timely manner;
• Excellent working relationships established and maintained with WFP staff, external consultants, contractors and end-users;
• Efficiently prepare regular reports of activities specifying goals achieved;
• Active participation in the budget preparation and cost control.
• Creativity and ability to accomplish project objectives efficiently and remotely.

Critical Success Factors:

• Ability to apply engineering skills and to projects, including preparation of cost estimates, research of data and preparing scheduled, graphs etc.;
• Ability to identify and analyze complex engineering data;
• Ability to write and speak clearly and effectively by exhibition of interest in having two-way communication;
• Consistent with agreed strategies and ability to identify priority activities and assignments within projects critical path;
• Ability to allocate appropriate amount of time and resources for completing work;
• Ability to identify risks and allow for contingencies when planning;
• Ability to establish and maintain productive partnerships with clients gaining their trust and respect;
• Ability to see clients’ point of view in order to identify their needs, and to provision of efficient service matching clients’ needs to appropriate solutions;
• Ability to keep abreast of industry technological developments and its applicability and limitations to the projects;
• Ability to work in a team, and establish effective working relations with persons of different nationalities and socio-cultural backgrounds;
• Ability to cope with situations which may threaten health or safety through risk management methods;
• Flexibility in accepting work assignments outside normal desk description.

QUALIFICATIONS AND EXPERIENCE:

Education: Advanced University degree in Civil Engineer or equivalent, or a First University degree in Civil Engineering or related Engineering discipline with additional years of experience.

Experience:

• With an Advanced university degree, at least one (01) year of relevant experience at a professional level
• At least 7 years of proven Engineering experience in design and construction of building and infrastructure type projects.
• Experience working with typical FIDIC Contracts packages.
• Proven experience in construction contracts management.
• Registration with recognized national professional regulatory body and/or association is desirable.
• Experience working in the humanitarian sector is desirable

Knowledge and Skills:

• Construction Projects Scheduling with demonstrated experience with Project Planner and Ms. Project Scheduling software.
• Office computer software programs including but not limited to Microsoft Office Packages.
• Knowledge and ability to use engineering survey equipment.

Language: Must be fluent in oral and written French. Language skills in English is desirable.

Deadline of Application: January 09, 2025