Tender Title: Cash and Payment Distribution Services-MTA | |
Tender No: 28 | Location: Iraq |
Tender Package Available from: 2024-08-22 | |
Deadline for Offer Submission: 2024-08-29 at 11:00 (Iraqi Time) | |
Cash and Payment Distribution Services for World Vision International in Iraq on Long Term Agreement basis
Dear valuable suppliers,
World Vision International in Iraq (WV Iraq) Office is inviting potential supplier to submit the Request for Proposal for Cash and Payment Distribution Services-MTA.
WV Iraq is seeking suppliers that can offer the most cost efficient solution with a high quality of performance and sustainability.
The successful bidders shall be contracted for this purpose for an initial contract for 3 years, and with possibility of renewable thereafter for another two (2) years, subject to the satisfactory evaluation of performance and need.
The WV Iraq reserves the right to split an award/awards and to consider localized award/awards between any proposers in any combination, as it may deem appropriate, without prior written acceptance of the proposers.
World Vision is a non-profit, non-denominational Christian humanitarian aid and development organization that is dedicated to helping children and their communities reach their full potential by tackling the causes of poverty.
We serve poor children, families, and communities. Through means such as emergency relief, education, health care, economic development and promotion of justice, approximately 40,000 World Vision staff members assist impoverished communities help themselves. Our work touches approximately 100 million people in nearly 100 countries, assisting people regardless of religion, ethnic background, or gender.
World Vision is seeking suppliers to distribute cash and payments to our staff, volunteers, contractors, suppliers, and beneficiaries throughout various locations of Iraq (Duhok, Erbil, Sulaymaniyah, Halabja, Kirkuk, Nineveh, Salah al-Din, Al Anbar, Diyala, Thiqar, Basra and Baghdad) Governorates. The desired process will be as follows:
- World Vision signs an indefinite quantity contract with all selected suppliers to provide cash payment services on an “as requested” basis.
- World Vision makes requests on a rolling/on-going basis based on the needs of the organization.
- World Vision maintains indefinite quantity contracts with several vendors and prioritizes the most cost-effective and professional supplier when making requests.
- World Vision does not commit to making cash payment requests to all suppliers contracted.
- Requests are confirmed in writing by issuing a Purchase Order.
- World Vision issues a Purchase Order, stating distribution date(s), location(s), and amount to be distributed
- World vision will share a distribution plan before 3 days of the distribution with supplier and we will ask them to share a confirmation that they are ready to start the distribution.
- Supplier should provide their own cashier on site.
- A daily reconciliation will take place at the distribution sites between WV and the supplier.
- Supplier shall provide invoice for each distribution.
- Bank transfer will be made to the Service Provider by WV within 30 days after Service Provider submit the invoice to WV.
- The Suppliers will need to appreciate that WV is a humanitarian assistance organization, hence some flexibility at times (not always) is expected from the supplier.
- The Supplier is fully responsible for the money until it has been received by the beneficiary.
Suppliers will submit any inquiries, responses of intent to bid, clarification requests and submissions related to this Tender to the following WV Iraq contact:
This email address is being protected from spambots. You need JavaScript enabled to view it.
Suppliers may not enter into communications with World Vision staff about this Tender on any other email. Contacting WV Iraq staff may result in disqualification from the Tender process.
All responses and supporting documentation shall become the property of World Vision and will not be returned. World Vision ultimately reserves the right throughout this process to select any servicing option that best meets its business requirements and to hold discussions with any and all respondents.
You must agree to the following conditions if you choose to respond to World Vision regarding this Tender:
- Neither issuance of this Tender nor receipt of the proposal represents a commitment on the part of WV or any office within the World Vision Partnership
- World Vision will not be responsible for, or in any way liable for, any costs incurred by suppliers in the preparation of any responses or presentations relating to this Tender.
Neither party shall use the name of the other in publicity releases, referrals, advertising, or similar activity without the prior written consent of the other.
Please see the below link for the tender related documents
https://wvi.box.com/s/ceo88yrvln8dtaig8tx0auim9oysicl2
Your offer comprising of Technical and Financial proposal should be submitted to the following email
This email address is being protected from spambots. You need JavaScript enabled to view it.; by 29th Aug 24 at 11:00 A.M-Iraq time.
WV Iraq shall not consider any Proposal that arrives after the deadline for submission of Proposals. Any Proposal received by WV Iraq after the deadline for submission of Proposals shall be declared late, rejected, and returned unopened to the Proposer.
Selection Criteria for Bidding Service Provider
- WV Iraq will conduct a reference check for each bidder and screen the bidder with other stakeholders (i.e. government, camp management, and other organizations).
- WV Iraq will ask the bidders to provide recommendation letters from previous organizations or companies with whom the Bidder has worked or is working with.
- Bidder provides full details of their previous cash experiences such as the organization with whom they previously worked with, locations, contract period and projects value.
- Bidder meets required specification for the cash delivery implementation: quantity, quality and vicinity to the target areas.
- Bidder’s confirmation of compliance with Terms and Conditions of Purchase, Anti-Bribery and Corruption Policy, Child and Adult Safeguarding Policy and Code of Conduct.
- Bidder confirmation/promise letter of liquidity availability, staff availability and access availability to the agreed distribution sites (especially during emergency situation including lockdowns and bank closures).
- Bidder’s registration in Iraq and KRI: submit copies of certificate of incorporation.
- The financial sustainability of Bidder: submit copies of bank statements (if possible).
- Bidder’s prices demonstrate an economically advantageous position for the project.
WV International in Iraq will evaluate information submitted for this RFP, at its discretion.
Evaluation Criteria Include, but are not limited to:
| S. No | Selection Criteria
| Score |
| 01 | Company Registration, certifications and valid tax certificate and bank statement The company must be registered with the government as a Money Transfer Company and provide all documents related to the company registration, certifications, valid tax certificates and bank statements. | 15 |
| 02 | The company’s financial stability and capacity during emergencies The company has the capacity to transfer significant amounts- payments and provide confirmation/promise letter of liquidity availability, staff availability and access availability to the agreed distribution sites during emergency situation especially during lockdown and bank closure. | 35 |
| 03 | Previous cash project experience with organisations and quality of references and recommendation letters The company has coverage capacity and previous working experience with donors, INGOs or NGOs in payments transfers to beneficiaries and can provide valid reference and recommendation letters. | 20 |
| 04 | Commission (%) Commission of distributing the money | 30 |
|
| Total | 100 |
The Proposal evaluation will be based on scoring method. Technical Proposal`s max score being 70 and minimum passing score being 40. Financial Max Score being 30.
Please note that only companies that has passed minimum Technical score (40) will be considered for Financial Evaluation.
Proposal with Highest Total Combined Score for Technical and Financial Packages will be awarded the Contract.
Please also note that shortlisted companies will be addressed for negotiations.
Kindly note only Bidders that have passed the pre-qualification process of Technical and Administrative proposals will be considered for financial proposal evaluation.
Pre-qualification documents:
- Provide a certified copy of business registration
- Provide a certified copy of tax registration if requested
- Sign the Supplier Code of Conduct.
- Sign safeguarding behavior protocols.
- Minimum 2 referees for reference check.
- Recommendation letters from previous organizations, companies or others. (if any)
- Copies of bank statement (if possible).
- Confirmation/promise letter of liquidity availability.
Failure to submit all the above-mentioned documents might lead to disqualification of the Bidder.
Supply Chain Team
World Vision International- Iraq.
Tender’s File
66c5dc2da511e-announcement-letter-cash-payments-distribution-services-pre-qualification-mta-28.docx