IT Procurement Intern

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Description

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The UNOPS Information Technology Group (ITG) unit is focused on innovation and harnessing cutting-edge technology to deliver solutions to UNOPS that truly address business needs.

Working with UNOPS IT Group is a unique opportunity to deliver systems to users around the world – making an impact on development and solving practical problems for the UNOPS workforce and thereby help people build better lives and countries achieve peace and sustainable development.

ITG’s goal is to provide greater effectiveness, efficiency, and differentiation to UNOPS products and services. UNOPS IT Group is responsible for architecting, designing, delivering, and managing all UNOPS IT infrastructure and business applications. The unit includes Enterprise Architects, Business Analysts, Solutions Designers, Developers and QA Testers from all around the world who are based primarily in Denmark and Thailand.

Background Information – Job-specific

• In order to increase its impact in the world, UNOPS is embarking on a Process Innovation and Digitalisation journey. The PID Programme is expected to last four years. Working closely with the UNOPS Information Technology Group (ITG), it will simplify the processes through which UNOPS delivers support in more than 80 countries, and introduce digital technologies and solutions to support the work of frontline teams and partners. It will also improve UNOPS’ collection and use of data, capacity for foresight, capacity for planning, knowledge management, and reporting. 
• The ITG Project Management and Support office acts as Project Management/Project Support office for both ITG and the PID Programme. We are seeking an enthusiastic and detail-oriented intern to join our team and primarily support various procurement activities,  assist in procurement documentation, license management, market research, and data analysis. This role offers an excellent opportunity to gain hands-on experience in IT procurement processes.

Functional Responsibilities

Reporting to the ITG Contract Manager, the intern will amongst other things perform the following functions:

Assist in Procurement Processes and Documentation 

• Assist in the preparation, processing and maintenance of procurement documents, including bids and offers, purchase orders, invoices, and notes to file.
• Assist in the preparation of small procurement exercises such as shopping notes and expense reconciliations 
• Assist in the preparation of reports, solicitation documents, and contracts
• Ensure accuracy and completeness of procurement records and documentation.
• Assist in systematic filing and management of procurement documents across designated folders and directories, ensuring optimal organization and compliance with audit trail requirements.
• Contribute to maintaining an up-to-date database of procurement plans and processes, including tracking progress and status of each procurement exercise from initiation to closure.

License Management Support

• Provide assistance in the management of software licenses and maintaining overall compliance by tracking license agreements, online subscriptions, user lists, and renewal dates..
• Assist in maintaining an inventory of software licenses and ensuring adherence to licensing agreements.
• Provide support and input in the ongoing development of a Software License Management tool.

Market Research and data analysis support

• Conduct market research to identify potential vendors, products, and services relevant to IT procurement needs.
• Analyze market trends, pricing, and product offerings to support informed decision-making.
• Prepare reports and summaries of research findings to assist in vendor selection and negotiation processes.

Education/Experience/Language requirements

Education

• The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent) in Business Administration, Information Technology, or a related field, or have graduated from such studies within three years prior to the application date of the internship.

Experience

• Experience in procurement is an advantage
• Experience in public procurement an asset
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Analytical mindset with a keen interest in data analysis and research.

Language Requirements

• Full working knowledge of English is essential.
• Knowledge of another official UNOPS language is an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28026#4

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