Finance Officer – Projects Support Unit

Finance Officer

About Expertise France :

Expertise France is the french public agency for international cooperation. The Agency focuses on four priority areas:

• Democratic, economic and financial governance;
• Stability of countries in crisis/post-crisis situations and security;
• Combating climate change and favouring sustainable urban development;
• Strengthening health systems, social protection and employment.

In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how.

With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.

Expertise France Rwanda implements 6 projects, mainly financed by the European Union and French Development Agengy (AFD), for a total amount of €50 million. The agency’s main areas of intervention in Rwanda are:

• Economic and financial governance
• Sustainable development, climate and agriculture ;
• Health and human development

Job description

Expertise France is opening its new office in Kigali and plans to create its Projects Support Unit (USP) with the aim of decentralizing support services in the field. The USP is composed of the purchase, logistics, finance and human resources departments required for project implementation. It is supervised by the Coordinator of Transversal Functions (CFT).

Based in Kigali, the position is under the direct responsibility of the Administrative and Finance Manager (AFM) of the USP and in liaison with the finance teams of the projects.

Missions: the main missions entrusted to the Finance Officer :

Financial reporting and analysis:

• Supports operational teams in project budget planning;
• Analyzes under/over consumption of project budgets and assists project managers, AMF and CFT in decision-making;
• Analyzes various internal profitability indicators;
• Participates in preparation of external financial reports in conjunction with the AMF;
• Contributes to internal reporting (RPP, initial budget, revised budget) and analyzes it with the finance department and operational staff;
• Monitoring of donor disbursements

Budget monitoring:

• Making and accounting of Payment Authorization Forms (PAF) on ATLAS and SAGE when deployed.
• Regularization of advances on Financial Follow-up
• Collects and verifies all administrative and financial documents in accordance with the accounting division
• Ensures documents archiving in accordance with internal procedures
• Prepares and carries out a pre-analysis of Financial and budget follow-ups to submit to the AFM for validation

Management control :

• Ensureds eligibility of expenses according to rules;
• Ensures monthly reconciliation of expenses between Atlas, Sage and Financial Follow-ups
• Prepare quarterly project closings with AMF and Accounting division
• Ensures reliability of financial data
• Prepare project closings in conjunction with head office management control

Other :

• Support CFT in project development as needed
• Prepare audits

Position in the organization chart (hierarchical and functional links)

Reporting to: Administrative and Financial Manager

Qualifications:

BAC +5 in management and accounting;

Strong capacity of work, rigor and organization;

Excelent use of Office Pack and accounting tools;

Good interpersonal and teamwork skills;

Adaptability and flexibility;

Good written and oral expression in French and English is mandatory;

Knowledge of donor rules

Professional experience :

At least 3 years’ experience in a similar position;

Experience in international cooperation is desired

Duration of the mission: 1 year renewable

Type of contract: local contract through HR services company.