JOB DESCRIPTION

Job Summary

As the Procurement Specialist, you will be responsible for performing all aspects of the procurement process in support of project activities. Under direction of the Finance and Administrative Manager, you will be responsible for coordinating with multiple project stakeholders to procure goods and services. The Procurement Specialist shall work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the United States Government approved annual budget and compliant with Abt’s policies and procedures. You will work closely with other teammates to monitor contracts, verify delivery of materials, and track vendor payments.

Core Responsibilities 

• In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
• Ensure procurements are openly competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for single source procurements when necessary.
• Draft, issue, and review request for quotes (RFQs) for all local procurements.
• Collaborate with Global Support Team to initiate international procurements.
• In collaboration with COP and/ F&A manager, process customs clearance and liaise with US State Department on tax waivers, as needed.
• Draft or review local purchase orders and local consultant agreements for execution
• Facilitate the review and evaluation of bids.
• Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure participation of relevant technical staff, the integrity of the selection process, and the decision is in-line with basis of award and evaluation factors from RFQ.
• Utilize the procurement file checklist and complete all required documentation for each procurement, including documenting all correspondence with vendors.
• Assist with developing procurement timelines during the annual work planning activities to help the team manage the volume of procurements and ensure on-time delivery of all goods and services.
• Regularly maintain procurement tracker for all procurements – domestic and international – to provide visibility into planned, on-going and completed purchases.
• In collaboration with the requestor, ensure that quality control is performed when receiving materials and that any inconsistencies with the original order are noted before payment.
• Confirm all deliveries with requester to ensure proper recording of new property into the master property register.
• Ensure that procurement files are complete and audit ready as soon as the procurement process is complete.
• Conduct and document vendor pre-qualifications or Master Service Agreements for repetitive purchases such as lodging, catering services, office supplies, transport services; when practical.
• Coordinate orientation for all new staff about how procurement function operates and their role in any procurement.
• Work with Abt’s procurement department and Global Support Team to obtain requisite approvals.
• Enter procurement transactions into QuickBook and iProcure as required.
• Provide technical procurement expertise for staff to assist with planning and executing several types of procurements with short lead times while adhering to policy.
• Stay current with changes in US Government and Abt Global policies and procedures related to procurement of goods and services.

Preferred Qualifications

• Degree in Logistics, Business, Management, Administration, or another relevant field.
• Experience with US Government-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
• Possess a certification in procurement and supply management, preferred.
• Excellent management, organizational, computer (especially Excel), and writing skills.

Minimum Qualifications

Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD

Abt is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt will never ask candidates for money in exchange for an offer of employment.