Administration Officer

Job no: 0039826
Location: Parkville
Role type: Full-time, Fixed-term for 24 months
Faculty: Medicine, Dentistry and Health Sciences
Department/School: MSHS
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super

The Administration Officer will join a collegiate and supportive team which is responsible for operational administration across the breadth all aspects of the School’s operations. This specific opportunity will initially be assigned to the Portfolio of Head of Department and School administration support. This diverse and exciting position will work to provide exceptional support to the nominated Head of Department. Adopting a dynamic and flexible approach and using your high-level organisation and problem-solving skills, you will work in partnership each Head of Department, School Manager, Operations Manager and Department staff, to ensure smooth running of Departmental operations.

Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role: This is an exciting opportunity for an experienced administrator with committee support and diary management experience. You will Provide general administrative support to School staff and Executive Assistant support to the nominated Heads of Department.

Responsibilities include:

• Managing finances such as credit card reconciliations, purchase orders and invoices,
• HR tasks including creating and maintaining casual contracts and honorary and visitor agreements
• Assist with coordinating events, catering, room bookings and providing meeting room support
• Diary management and the provision of secretarial support to departmental committees

Who We Are Looking For
A team player who is highly organised with excellent time management skills and the ability to develop and and maintain strong and effective relationships with internal and external staff. You will have a strong administrative background and excellent written communication skills, including the ability to prepare agendas, minutes and presentations.

You will also have:

• Relevant experience in a an administrative or Executive Assistant role, and/or relevant education/training.
• Experience using the Microsoft Suite of applications and an ability to able to pick up new systems and processes quickly
• Excellent interpersonal skills, including a demonstrated ability to interact positively and work co-operatively in a multi-disciplinary team environment, liaising with people from diverse backgrounds.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Tara Amini via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description