Administrative Assistant 4

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Job Title:
Administrative Assistant 4

Department:
Health Sciences tendersglobal.net Center for Clinical and Translational Sciences

Office Administrative Associate in Center for Clinical and Translation Science (CCTS) will serve as Assistant to Associate Dean of Clinical and Translational Research/CCTS Director and the CCTS Administrative Director.  The Administrative Associate has a wide range of duties ranging from providing executive level support to the Associate Dean of Clinical and Translational Research/CCTS Director to responsibilities supporting other CCTS programs and strategic initiatives. This role will provide comprehensive support, exhibit high levels of critical thinking and expertise in executing administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Associate Dean/CCTS Director and determining appropriate disposition of matters; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Associate Dean’s calendar and proactively manages the distribution/flow of information in the office and Associate Dean/ Director’s schedule by identifying issues to be addressed directly by the Associate Dean/ Director; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; organizes and facilitates special events; arranges complex and detailed national and international travel plans and itineraries; supports research activities of Associate Dean; processes requests and requisitions requiring Associate Dean/Director’s approval; interacting with all levels of personnel across the university with a high degree of autonomy and integrity. This includes keeping the Associate Dean/Director aware of current/sensitive issues and deadlines and making independent evaluations regarding the Associate Dean/Director’s commitments; possesses knowledge of university policies and procedures to ensure the smooth operation of the Associate Dean/Director’s daily responsibilities and the CCTS. Arranges and organizes meetings including oversees conference room reservations.  This position will also strategically communicate and assist with assigned working groups and sub-committees of the CCTS. 

Other responsibilities include the following: manages and distributes all incoming mail, supplies, equipment and miscellaneous packages which includes oversees and maintains inventory of office supplies and equipment, submits purchase orders; develops and prepares presentations and spreadsheets; prepares, submits, and monitors travel requests; manages special projects and events as requested; other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 4 years of relevant experience required. 6 or more years of relevant experience preferred.

Function: Business Planning and Operations

Sub Function: Adminstrative Assistance

T4

Additional Information:

Location:
Prior Hall (0302)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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