Administrative Officer

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Job Description

The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization’s directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and development and management of WHO’s technical cooperation programmes at the country level.The immediate unit objective is to facilitate programme delivery by providing timely managerial and administrative services to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, fellowships, procurement, travel, ticketing and transportation, logistics, building management, safety and security of staff, information technology including GSM operations, telecommunications, publication dissemination, media, protocols and public relations. Further, to provide accurate guidance, information and practices which lead to full compliance and accountability with the Organization’s established rules and regulations.
Duties:
Under the direct supervision of the WHO Representative, and the general guidance of the Director, Administration and Finance for the South-East Asia Region, the incumbent performs the following duties :Administration:

Leads, directs and manages staff in delivering a full range of administrative services in support of programme implementation, budget and finance, human resources, procurement, travel, ticketing and transportation, fellowships, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management;
Provides the WHO Representative, and other staff at WCO, field offices and Projects, authoritative advice and analysis on all areas of administration, including respect for WHO administrative and financial rules, policies and practices;
Provides analysis and advice to the WHO Representative and senior staff on management of Awards, Imprest accounts and handling of cash; oversees proper reconciliation and reporting of these functions;
Actively leads procurement of services required for management of country office or for support of technical programs, participating in local contract committees and ensuring best value for money in procurement practices;
Facilitates team building, coordinates identification, planning and implementation of Staff Development and Learning activities;
Reviews the administrative and financial services operations including the anticipated needs of resources and creates innovations for improved efficiencies and effectiveness;
Assists the WHO Representative in establishing and maintaining an efficient and effective compliance programme within the Office, including heightened awareness of Standards of Conduct and Compliance requirements; Programme
Participates in the country programming, Work Plans’ formulation, technical and financial monitoring and evaluation, including liaison with national authorities, UN agencies and other development partners;
Supports resource mobilization efforts, participating in the formulation of donor agreements and other contractual instruments to ensure conformity and compliance with WHO policies and administrative provisions;
Liaises with WHO Country Office technical units and Regional Office staff and informs the WHO Representative on the implementation status/deadlines, to ensure optimal utilization of allocated financial resources;Coordination
Represents WHO and participates actively in the UN Operations Management Team and other interagency meetings; shares relevant information with colleagues, and ensures implementation of decisions taken by the heads of the agencies;
Liaises with Government departments and other diplomatic missions to ensure timely approval of visas, work permits, VHF/HF radio licenses, vehicle imports, and resource mobilization, as well as issues of common interest;Coordinates with the United Nations Department of Safety and Security (UNDSS) and SEARO focal point for Security, to ensure the Minimum Operating Security Standards (MOSS) compliance and timely reports of security related incidents; disseminate security and travel advisory and arrange security briefings and training of staff;

Required Qualifications:
Education
Essential:

Master’s level University degree in business/public administration, economics, organizational development, or equivalent educational qualifications.

Experience:
Essential:

At least seven years’ experience including minimum of three years international experience in managing a wide range of administrative and financial services, leading and supervising staff teams.

Skills:

Thorough knowledge of administrative, financial and management theories and principles, procedures and their application. High-level managerial, analytical and negotiating skills. Ability to work under pressure in an independent manner with an inter-disciplinary team. Ability to lead, direct and manage teams. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Excellent advocacy and inter-personal skills, tact and diplomacy. Ability to use MS office and enterprise-wide integrated administrative and program planning software.

Language Skills:
Essential:

Expert knowledge of English.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2400784

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Administrative Officer

Job Description

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