E T Temporary

Description

• Coordinate schedules taking priorities into account, monitor changes, and communicate the information to appropriate staff, including officials outside the Bank Group.
• Draft routine correspondence and proofread materials using proper grammar, punctuation, and style.
• Handle all logistics for meetings, workshops, and events for the regional offices, including sending invitations/announcements, food services, etc.
• Coordinate mission travel for staff into the region, in particular senior management missions, as well as general staff travel.
• Coordinate conferences, including possible travel to arrange marketing materials, meeting space, etc.
• Assist in the preparation of background materials for meetings/events and in compiling and distributing the documents to relevant participants.
• In-charge of general office management, including vendor payments, office inventories and assets, maintaining office filing and records, handling urgent mail delivery and courier services, and other needed administrative tasks.
• Processing vendor invoices, Purchase Orders, and staff reimbursements in the ePayables Portal.
• Support the team in setting up client meetings and missions travel agendas.
• Prepare presentation materials and produce complex texts, reports, figures, graphs, etc., including pipeline reports.
• Contribute to the preparation of marketing materials for internal/external use, in particular PowerPoint presentations.
• Establish and maintain lists of clients and business partners.
• Under the guidance of the MIGA Head and other senior staff, prepare a monthly report for business development activities, including retrieval, manipulation, and presentation of data.
• Gather and review information about companies that have applied for MIGA guarantees.
• Work with a high level of discretion and diplomacy in setting and managing priorities and workflow in an efficient and organized manner.
• Serve as MIGAHs Leave and Attendance Record System (LARS) coordinator.
• Serving as MIGAHs coordinator with local HR representatives on HR matters, including follow-up actions on staff and family visa extensions and expirations, IOIC and UNLP, local employment permits and exemptions, etc.
• Perform ad hoc duties as may be assigned, including back-up to other colleagues when needed.

Selection Criteria

• A minimum qualification of a high school diploma and at least 7 years of relevant work experience or an equivalent combination of education and experience. Bachelors degree preferred with at least 2 years of relevant experience.
• Must be able to perform effectively in a fast-paced environment, be eager to learn, responsive to clients needs, willing to work as an integral part of the team and promote and maintain harmonious working relations.
• Knowledge and understanding of Bank Group administrative and operational policies and procedures to ensure overall quality of outputs. Knowledge and skills in accounting will be an added advantage.
• Excellent information technology skills (Microsoft Office, Excel, PowerPoint, and Outlook) and willingness to learn new programs and applications as needed.
• Strong English and Thai language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation, and style.
• Desire to actively contribute to the units objectives. High level of commitment, reliability, motivation, initiative, and willingness to help others.
• Excellent organizational skills and ability to prioritize and deliver assignments in a timely manner often under time pressure.
• Experience in event planning and organization.
• The candidate must have authorization to work in Thailand.

World Bank Group Core Competencies

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Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.