Event Coordination Corporate Services Sr. Analyst / Associate

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Inter-American Development Bank (IDB) seeks a motivated and detail-oriented Event Coordination Corporate Services Sr. Analyst / Associate to join the Event Production Management (EPM) department within the Office of the Secretary (SEC). This department plays a critical role in the planning, execution, and implementation of the IDB’s Annual Meetings and the logistical coordination of other high-profile events.

This role will support the event coordination, logistics, and operational processes that ensure the seamless execution of IDB’s events. The position involves assisting in participant management, space planning, vendor coordination, and registration logistics while maintaining close collaboration with internal teams and external service providers.

What you’ll do

Event Planning and Logistics Support:
-Assist in the planning, setup, and execution of events, including the IDB’s Annual Meetings and other high-profile gatherings.
-Support the management of participant registration, invitation processes, and approvals, ensuring smooth coordination across teams.
-Coordinate hotel and flight arrangements for event participants, tracking logistics to ensure efficient execution.
-Provide administrative and operational support to ensure venues are properly set up, equipped, and staffed for seamless event execution.

Space Management and Scheduling:
-Assist in managing the event space reservation system, ensuring efficient use of IDB facilities for meetings and events.
-Work with internal stakeholders to gather requirements and assign event spaces based on availability and operational feasibility.
-Support the development of detailed floor plans and seating arrangements, ensuring proper layout and compliance with event needs.
-Collaboration with Internal and External Teams
-Work closely with colleagues in SEC/EPM, IT, and other IDB departments to ensure the coordination of logistics and event planning tasks.
-Maintain clear communication with external vendors and service providers, supporting the implementation of contracts for event logistics, catering, and signage.
-Assist in tracking budget allocations related to participant logistics, ensuring compliance with organizational guidelines.

Event Technology and Process Optimization:
-Support the implementation of digital tools and platforms used for event planning, participant management, and reporting.
-Assist in the testing and troubleshooting of event technology, including registration platforms and participant approval systems.
-Identify areas for process improvement and propose solutions to streamline operations.

On-Site Event Support:
-Provide real-time support during events, ensuring smooth check-in, seating arrangements, and technical assistance as needed.
-Assist in troubleshooting logistical issues and coordinating responses to last-minute changes.
-Ensure event materials, signage, and other operational elements are properly set up and maintained.

What you’ll need

Education: A Bachelor’s degree in business administration, event management, hospitality, international relations, communications, or a related field. A Master’s degree is preferred.

Experience: At least 3 years of experience in event planning, logistics, or operations management.

Experience working with participant registration, travel coordination, or meeting planning is preferred.

Familiarity with event management systems and tools is a plus.

Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is a plus.

Requirements

Citizenship: International) You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

Staff: International: International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life.

A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.
Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
Pension plan: defined benefit pension plan that provides financial security and supports employees in planning their future.
We offer assistance with relocation and visa applications for you and your family when it applies.
Hybrid and flexible work schedules.
Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.

How cinfo Can Support You in the Application Process for This Position

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