Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UN Clinic was established to provide competent primary health care services in Zimbabwe for UN personnel and their eligible dependents. The Clinic is mandated with the provision of workplace occupational health care management systems and structures, to ensure a robust response mechanism to staff and dependents health challenges. Whilst curative care is equally important, special emphasis has always been on promotive and preventive health care management services.
Under the overall guidance of the Resident Representative and direct supervision of the UN Clinic Physician , the Finance Assistant provides administration and financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the UNDP Finance Unit and other UN Agency Finance Focal points to exchange information and ensure consistent service delivery.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Ensures implementation of operational and financial management strategies, focusing on achievement of the following results:
- Full compliance of administrative and financial processes and records with UN/UNDP rules, regulations, policies and strategies.
- Provision of inputs to the CO administrative and financial business processes mapping and implementation of the internal standard operating procedures (SOPs).
Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
- Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
- Costing of medical services and procedures rendered to UN staff and their dependents.
- Processing medical claims for international and local medical insurances.
- Recovery costs of entry, periodic and exit medical examinations.
- Ensuring that running of the clinic facilities are cost-shared amongst all agencies concerned, which include renovation of buildings, acquisition and replacement of furnisher and or equipment, drugs, and medicines, rentals of premises if any, utilities, maintenance and employee cost.
- Follow up on outstanding fees in liaison with respective medical insurances and UN agencies.
Provides support to proper supply and assets management, focusing on achievement of the following result:
- Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports.
- Coordination of the provision of reliable and quality office supplies.
- Assisting in the procurement of clinic equipment and medicines.
- Ensure equipment is maintained and repairs are done.
- Provide and maintain a simple automated inventory system.
- Proper inventory of First in First Out policy.
Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:
- Maintenance of up-to-date clinic budget and production of quarterly and yearly financial reports to the UN Clinic participating agencies.
- Preparation and submission of annual Finance Certification to UNDP Headquarters.
- Processing all clinic payments and receipts ensuring that they are in line with POPP.
- Maintenance of a proper filing system for finance records and documents.
- Data capture and setting up of suitable data software for the clinic, its update and maintenance.
- Liaising with other UN agencies on financial issues, queries, MOUs.
- Maintenance of adequate cash levels and petty cash reconciliation.
- Reception of patients and assisting in compiling clinic records.
- Provide accurate information to UN staff and their dependents on services available at the UN clinic.
- Handle clinic administrative issues including registrations, transportation and vehicle monitoring.
Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following
results:
- Training of staff on the administrative procedures.
- Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional and Technical Competencies
Operations: Finance
Accounting (General)
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Finance
Financial Reporting & Analysis
Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Administration and Operations:
Documents & Records Management
Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Business Management
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Finance
Contributions Management
Ability to receive, record, report and manage contributions received
Required Skills and Experience
Education:
- Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited
Experience:
- Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets is required.
- Experience in web-based management systems such as ERP financials and database packages is desired.
- Knowledge of IPSAS and/or IFRS is required.
- Experience in management of budgets and administration and implementation of operational strategies is desired.
Language Requirements
- Fluency in English is required.
- Fluency and working knowledge in both Shona and or Ndebele will be an added advantage
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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