Grants Coordinator

The James River Association(JRA) is a non-profit organization on a mission to protect the James River and connect people to it. Each year, JRA executes a robust grants program to secure essential funding for JRA programs. This funding is sourced from a diverse array of entities, including family foundations, corporations, private foundations, and governmental agencies. Once grants are secured, they require meticulous administration, which encompasses tracking expenditures, monitoring grant activities against approved budgets, managing invoices, reporting, and overseeing contracts. This position will collaborate with program staff to assist with various aspects of grants management and ensure compliance with funder requirements. JRA is seeking a Grants Coordinator who is passionate about making a difference and is readily able to add value.

Responsibilities:

• Fundraising and Research: Identify and research new funding opportunities to support various programs across the James River watershed.
• Compliance Coordination: Provide guidance and develop procedures to manage federal funding, ensuring compliance with federal standards and the Office of Management and Budget (OMB) Code of Federal Regulations (CFR).
• Data Management: Support grant data management in Salesforce, ensuring accurate and up-to-date records. Run monthly backups of grant files to ensure data integrity and security.
• Liaison Duties: Function as liaison as needed between select program staff and grant funders, ensuring clear communication and adherence to submission requirements.
• Submissions Support: Collect and document submission requirements, maintain and update the calendar of submission deadlines, and collaborate with program staff to ensure all deadlines are met using Excel and Salesforce. Send submissions to the designated reviewer for final edits and upload or send submission components to funders.
• Application Preparation: Support the coordination of initial applications, narratives, and budgets for submissions, collaborating with program staff to develop required information and budgets.
• Document Support: Compile or create required attachments for applications, review and edit documents provided by staff, and complete requested submission edits to ensure completeness and accuracy.
• Agreement Coordination: Review and coordinate elements of grant agreements, and manage the creation and distribution of thank-you letters for grant awards.
• Invoice and Forms: Create and send invoices as needed, complete and submit various forms required by federal funders, and lead processes for QAPP and NEPA reviews.
• Financial Tracking: Support coordination of financial tracking spreadsheets for approximately 30 grants.
• Template Organization: Organize and maintain agreement templates for partners, ensuring appropriate documents are utilized in collaboration with program staff.
• Reporting: Support calendar of reporting deadlines, partner with program staff to meet deadlines. Run general expense reports from QuickBooks and personnel reports from Paychex, gather and verify data points, and create initial financial statements for reports.
• Account Management: Manage various federal accounts necessary for funding, including ASAP, Grants.gov, and SAM.

Qualifications: 

• Demonstrated experience in grants management and compliance with federal funding requirements.
• Proficiency in Salesforce and Excel, with the ability to transition data management processes to Salesforce.
• Strong organizational skills and attention to detail.
• Excellent communication and collaboration skills.
• Ability to manage multiple deadlines and projects simultaneously.

Requirements:

• Bachelor’s Degree in related field: Public Administration, Nonprofit Management, Business Administration, Environmental Sciences or – an Associate’s Degree in related field plus 3-5 years of equivalent work experience
• Ability to pass pre-employment background checks

Preferred Skills & Experience:  

• At least 3-5 years of experience in writing, reporting, tracking data points, and securing grants from private and government sources.
• At least 1 year of experience using Paychex reporting functions
• At least 1 year of experience using Salesforce
• At least 1 year of experience using Google Suite and Microsoft Suite

Physical Requirements 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Competitive Salary & Benefits Package includes fully paid employee-only health and dental coverage,  Life and LTD insurance, generous paid time off (starting at four weeks/year), twelve paid holidays, and  401(k) matched contributions! Professional development and growth opportunities. Work-life balance and dynamic, hybrid/flexible work environment. The non-exempt salary range for this full-time (FTE 1) position is $43K-53K annually, depending upon related credentials and work experience.