Leaves & Payroll Coordinator

Job Opening ID: 63429
Reports To: Leaves Administration Supervisor
Working Title: Leaves & Payroll Coordinator
Department: People Services Human Resource
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 008677
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career

Position Summary:

The UCI Human Resources (HR) enterprise is comprised of three unique business units: Medical Center, Health Sciences, and Main Campus. UCI HR’s vision is to empower people to drive a culture of innovation, learning, and service that requires us to enable the success of individuals within the UCI community and those who aspire to join. Workforce Relations provides strategic guidance and oversight across the enterprise in the areas of labor and employee relations, HR investigations, HR policy and compliance, and leaves administration. Within UCI Human Resources Workforce Relations, this position will report directly to the Leave Administration Supervisor, who has oversight of the Leave & Disability Management Team. This team oversees leaves of absence, the transitional return to work program, assists with accommodations and the interactive process, ergonomic assessments, injury prevention and compliance with state and federal disability laws, the Americans with Disabilities Act Amendment Act of 2008 (ADA), the California state law Fair Housing and Employment Act (FEHA), as well as UC policies and collective bargaining agreements. https://hr.uci.edu/

The Leaves and Payroll Coordinator supports the leaves administration function by entering leave data into the payroll and time reporting systems, managing employee leave cases, and performing support duties to the leaves administration team. Accurately analyzes employee data and submits entries in time and attendance and payroll systems in order to accurately compute payments of compensation to employees on leave of absence. Computes accurate retroactive payments and submits manual corrections when required. Enters employee data into time and attendance and payroll systems. Reviews assigned employee documents for accuracy and conformance with bargaining union contracts, university staff policies and procedures, federal and state labor code regulations, and other applicable policies or regulations. Audits a variety of HR and payroll logs, personnel transactions and reports and provides recommendations to expedite corrections when necessary. Provides responses to leave analysts inquiries regarding accruals and time reporting. Communicates with department staff and management, campus payroll staff, human resources staff and management and others as needed to clarify and/or resolve discrepancies. Uses knowledge of job protected leaves to manage less complex leave cases, maintain files, provide customer service and support to other leave analysts. Resolves issues of moderate scope and impact where analysis of situations or data requires review of a variety of factors. Escalates more complex leave cases or issues of significance to leave analysts. Provides education to managers and staff related to leaves of absences and payroll or time reporting systems. Effectively counsels employees and managers regarding all aspects of disability, leave of absence, worker’s compensation, benefit plans, utilization of entitlements under applicable laws and regulations, UC Policies, and collective bargaining agreements.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

$29.26 – $51.29 (Hourly Rate)

Required:

Minimum 3 years of professional experience in an office setting. Minimum 2 years of experience in a similar role supporting an HR system (preferred) Two to three years of leave administration experience (preferred).

Bachelor’s degree in related area and / or equivalent experience / training.

Knowledge of FMLA and applicable state and federal laws. Ability to maintain confidentiality and safeguard information. Good oral and written communication skills. Ability to communicate effectively with all levels of the organization. Demonstrated listening skills and empathy with sensitive situations. Organizational and time management skills. Problem solving, problem identification and reasoning skills. Ability to provide high level of service while balancing need for efficiency. Knowledge of computer databases and Windows software. Intermediate mathematical skills. Basic knowledge of payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. Ability to effectively utilize a case management software.

 

Preferred:

Education or training with an emphasis in payroll and/or HR systems and business processes (preferred).

PHR, SHRM or equivalent project management, HR and/or HR systems certifications preferred

Knowledge of rules and regulations affecting employee benefit programs. Ability to build relationships, collaborate and problem solve. Working knowledge of payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. Knowledge of state laws pertaining to SDI and federal laws governing SSDI. Knowledge of UC or UCI collective bargaining agreements.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected] .