Logistics Officer (Procurement) Ukraine

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

1. Role and responsibilities
The purpose of a Logistic Officer (Procurement) is to provide the day-to-day implementation of the logistic function’s responsibility.
 

Generic responsibilities
1. Adhere to NRC policies, handbooks, guidelines, and donor requirements.
2. Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
3. Prepare and develop status reports as required by management.
4. Ensure proper filing of all support documents.
5. Promote and share ideas for improvement of the logistic function.
6. Be anti-corruption, transparent, and cost-efficiency focused in all procurement pro-cesses.
7. Conduct procurement process with a focus on country and NRC regulations.
8. Prepare procurement documents in line with NRC procurement procedures.
9. Perform other duties, as assigned by the Line Manager.
 

Specific responsibilities
1. Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
2. Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
3.Prepare the payment requests, while ensuring accuracy and complete supporting docu-ments are attached.
4. Consult and support Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procure-ment/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database
5. Maintain proper files for procurement documents (and upload all documents in Agresso).
6. Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
7. Ensure RFQs, are prepared and sent out within the agreed lead time.
8. Complete and issue purchase orders per NRC regulations.
9. Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc…) and submit them to signatories for verifications and approvals.
10. Follow up with suppliers and organize for delivery of materials.
11. Support the Procurement Coordinator in conducting regular market surveys to identify suitable and reliable suppliers and service providers.
12. Update and share the procurement tracker regularly.
13. Ensure updating Vendors’ databases and explore and help in developing the Country Of-fice level FWA.
14. Responsible for direct purchase and reconcile every action with the Finance team.
15. Any other tasks assigned by the supervisor

2. Competencies
Competencies are important in order for the employee and the organization to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

1. Professional competencies
These are skills, knowledge, qualifications and experience that are important for effective performance.
Generic professional competencies:
Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC. This includes some that apply to many jobs in NRC (eg fluency in English).
 

• Experience from working as a procurement officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Some knowledge in English, both written and verbal
• Bachelor’s degree in relevant field

Context related skills, knowledge and experience:
 

• Solid knowledge of situation in Ukraine
• Proficiency in office 365 and on-line related platforms
• Proficiency in Microsoft Office products with solid knowledge of Excel, Word, PowerPoint, and Outlook
• Good knowledge of document management
• Working knowledge of both Ukrainian and Russian languages, written and verbal

3. Behavioral competencies:

• Ability to handle insecure environment
• Capacity to handle multi-tasking
• A solid portion of can-do attitude
• Ability to work in a multicultural environment
• Ability to work irregular hours
  

This position is for Ukrainian Nationals only!