JOB DESCRIPTION

Background/IRC Summary:
Founded in 1933, the International Rescue Committee (IRC) responds
to the world’s worst humanitarian crises and helps people to survive and
rebuild their lives. The IRC offers lifesaving care and life-changing
assistance to refugees forced to flee from war or disaster. At work today in
over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to
millions who are uprooted and struggling to endure. The IRC leads the way from
harm to home.

Position Overview:
Under the direct supervision of the Field Coordinator, the Support
Assistant will be responsible for efficiently coordinating Supply chain and HR
functions for IRC’s office in Benghazi. The postholder will ensuring good
practices and maintain audit-compliant records.

Major Responsibilities:
Facilities Management & Supplies
Receive, log and follow-up on requests from staff for space, accommodation and supplies.
Identify and receive requests for any needed repairs and/or supplies refer to SC department for action, when necessary.
Maintain inventory records for office supplies (stationary, cleaning and kitchen supplies, toners etc.), monitor usage and promptly prepare Purchase Requests for restocking.
Ensure all office equipment is stocked with the required supplies (toner, paper etc.). Refer any maintenance required to IT Officer and SC department;
Review and verify bills received for facilities (office, other facilities if applicable) including utilities, maintenance, provision of standard supplies, new furniture or equipment and prepare payment requests.
Maintain and update the master lease tracking sheet.
Maintain and update the master facility expense tracking sheet.

Assets:
Support in the Asset Management by carrying out a documented quarterly physical check of assets for sites (if any).

Procurement and Supply:
Receive the goods/materials after cross checking with the PO/contract by preparing IRC standard Delivery Report
Collect all the needed documents for the payments per IRC rules and regulations.
Combine the needed documents to prepare the payment requests per IRC rules and regulations with coordination with supply Chain Officer
Photocopying all payment-related documents.
Archive the payments per Supply Chain archiving system
Maintain and update the payment tracking sheet

Key Working Relationships:
Position Reports Directly to: Field Coordinator
Position Reports Indirectly to: Supply Chain Coordinator
Other Internal and/or external contacts: –
Internal: All staff and departments with Libya offices
External: None

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Minimum Qualifications:

Job
Requirement
2 – 3 years of experience in  Supply chain ,  administration, Business, or related
fields; Professional experience with INGOs/NGOs and/or international
experience is a plus.
Experience in managing
information systems for large numbers of staff

Demonstrated
Skills and Competencies:
Written,
presentation and verbal communication skills; ability to convey
information effectively and solid experience providing training and staff
development in English and Arabic.
Proven
sense of professional discretion, integrity, and ability to manage
situations diplomatically and to effective resolution.
Excellent
team member with experience of working diverse work group.
Excellent
management, interpersonal and negotiation skills and a demonstrated
ability to promote harmonious/cohesive teamwork, in a cross-cultural
context.
Desire to continually learn and
develop is a must
Microsoft office skills

Language
Skills:
English and Arabic fluency
required.
___________________________________________________________________________
The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct. These are Integrity, Service,
Accountability, and Equality. In accordance with these values, the IRC operates
and enforces policies on Beneficiary Protection from Exploitation and Abuse,
Child Safeguarding, Anti Workplace Harassment, Respect in the Workplace, Fiscal
Integrity, and Anti-Retaliation.

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements

Organization: International Rescue Committee