Principal Secretariat Specialist – IS 6

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Principal Secretariat Specialist is assigned to the The Secretary’s Office within the Office of the Secretary (SEC). SEC is responsible for providing strategic and operational support to the ADB, the Board of Governors, and the Board of Directors. You will be based at our Headquarters in Manila, Philippines.

You will report to The Secretary and will oversee National Staff and Administrative Staff.

Your Role
As the Principal Secretariat Specialist, you will be responsible in ensuring the delivery and completion of the 2012 ADB Accountability Mechanism Policy review. You will provide comprehensive support to the Joint Board and Management Working Group (“Working Group”) in carrying out its responsibilities to ensure the efficient and effective operations of the Working Group.

You will:
Business Process Management
● Develop a rolling action plan and provide strategic advice on ADB’s policy review processes.
● Support the Working Group in day-to-day functions, including meeting preparation and documentation, missions and project site visits, and coordination with external experts.
● Investigate best practices in accountability mechanisms, analyze experiences with 2012 ADB Accountability Mechanism Policy, and present relevant data to the Working Group to inform decision-making.
● Draft documents throughout the review process, such as consultation papers, working papers, and recommendation papers.
● Prepare the Operations Manual following the adoption of the new Accountability Mechanism Policy. 

Stakeholder Engagement and Internal Consultations
● Develop a stakeholder engagement plan.
● Support stakeholder consultations involving diverse parties, such as project-affected people, project beneficiaries, governments, nongovernmental and civil society organizations, development partners, the private sector, academia, think tanks, peer institutions, and other relevant stakeholders.
● Organize sessions to gather input from various perspectives and respond to stakeholder feedback and manage correspondences.
● Engage internally with ADB’s Board, Management, and staff and coordinate with relevant teams, including those reviewing ADB’s Safeguard Policy Statement (2009).

Communications, Information Sharing, and Policy Dissemination
● Develop and execute a communication plan in coordination with ADB’s Department of Communication and Knowledge Management. 
● Establish and maintain the ADB Accountability Policy Review web page and manage social media channels.
● Organize workshops or sessions to enhance understanding of accountability mechanisms and related policies.
● Assist in disseminating the new Accountability Mechanism Policy after approval.

 

Qualifications

You will need:
● Master’s degree in economics, business management or related fields. Alternatively, a university degree in related fields combined with additional relevant professional experience can be considered.
● At least 12 years of relevant professional experience with a minimum of 5 years’ experience in the operations, policies, and procedures of multilateral development banks and financing institutions. 
● Strong work performance and track record.
● Rich experience in both leading and supporting teams.
● Proficiency in coordination and planning responsibilities over multi-disciplinary teams. 
● Strong interpersonal and relationship management skills, ability for collaboration and team approach, and strong client and impact orientation. 
● Demonstrated problem-solving skills and solution-oriented approaches.
● Strong motivation and ability to deliver results and produce high quality outputs in a timely manner.
● High degree of responsiveness and reliability.
● Ability to lead and coach junior colleagues to develop their capabilities and potential.
● Excellent oral and written communication skills in English.

Please refer to the link for ADB Competency Framework for IS6.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. 
● Paid leave (including parental)
● Medical and health benefits
● Life and other insurance plans
● Staff development
● Retirement plan
● Housing and education allowance (if applicable)
● Expatriate benefits 

Additional Information

This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. This appointment is open to internal and external applicants.

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
 

Visit ADB Careers FAQ for more information.

 

This is how cinfo can support you in the application process for this specific position:

• Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).
• Interview preparation: When invited to the interview: Prepare for the interview by registering for a Job Application Support.
• Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.):
  • Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.
  • Benefit from free interview/assessment preparation by registering here : Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations. Our coaches stand ready to help prepare for upcoming interview/assessment centre.