Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by:
Collecting, organizing and analyzing data market information and data to enable effective procurement planning
Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
Support the development of procurement specifications
Process approved Purchase requisitions through the procurement software ensuring data accuracy.
Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
Train and certify procurement committee members and participate in tender meetings and evaluations.
Prepare bids analysis and other bidding documents for approval.
Conduct negotiations with suppliers that is transparent and documented.
Review procurement documents for accuracy before taking payment for approval.
Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement
You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
Maintaining suppliers files and documentation
Monitoring and documenting supplier performance
Maintain supplier performance score cards.
You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
Identifying and reporting procurement red flags across the procurement value chain
Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
You will support timely and accurate reporting by:
Preparing and submitting accurate monthly reports to the line manager on time.
Supporting with developing and updating the procurement plans (assigned) as required.
Submitting monthly list of commitments to line manager and other relevant departments
Submit periodic procurement tracking report for specific Grants that you are assigned to.
Setting procurement team members’ objectives
Documenting training needs
Ensuring that all procurement staff and counterparts are trained to standard
Qualifications
Bachelor’s degree in business administration/financial accounting or Logistics related field
2-3 years of work experience in supply chain operations (Procurement)
Experience working with NGO preferred.
Knowledge of generic procurement procedures and practices
Proven success as a procurement leader within supply chain including planning, procurement and logistics
Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
Good negotiation skills
Excellent skills in conducting market analysis and sourcing strategies.
Able to work effectively in a highly matrixed structure
Good mathematical skills.
Compliance with Policies
Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time.
The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
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