Program Assistant

tendersglobal.net

The Program Assistant will provide a wide range of administrative support to the Unit/Team.
Her/his duties and responsibilities will include, but not limited to, the following:
  • Providing full logistical and secretarial support to business related activities, including:
  • arranging travel schedule;
  • organizing meetings/events/workshops,
  • coordinating  schedules taking priorities into account, monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders,
  • maintaining up-to-date work unit project and other files (both paper and electronic)
  • translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and local language.; and assisting in preparation of various presentation materials in power point.
  • Providing primary assistance in the implementation of the unit’s work program, including some specialized support in a specific area(s), e.g. task management, database management, editorial assistance, procurement, etc.
  • Assisting Managers/Transaction Leaders in managing stakeholder relationships, which includes both internal and external IFC clients,
  • Assisting clients and partners in implementation of marketing and communications plans/ strategies for Program. This includes assisting in development of content for brochures, press kits, web pages and other channels.
  • Identifying and resolving diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining an appropriate application.
  • Understanding of IFC guidelines and procedures for project cycles; serving as information resource on status of projects. Ensuring effective filing of a variety of documents and correspondence, including primary project information, appropriate clearances, uploading and downloading documents in Idesk/Iportal.
  • Serving as an information resource on status of project/products (e.g. procurement, contract management, portfolio monitoring & reporting) and drafting a variety of correspondence.
  • Undertaking ad hoc inquiries in standard and non-standard databases. Retrieving, maintaining and presenting data.
  • Attending meetings and participating in field work and other program activities as may be required by the Manager/Transaction Leaders.
  • Attending meetings, drafting minutes and ensuring timely clearance and distribution.
  • Working closely with other ACS staff in the office and providing back-up support to other program assistants.
  • Mentoring less experienced supporting staff, proactively sharing knowledge and information, promoting cooperation within ACS community and suggesting ways of enhancing efficiency.
Selection Criteria:
  • Bachelor’s degree with at least 5 years of relevant experience, preferably in the international organization.
  • Excellent written communication skills, ability to draft a variety of correspondence and edit materials independently;
  • Experienced working within tight deadlines and under pressure; flexibility to work overtime during peak periods on a short notice.
  • Demonstrated capacity to multitask and prioritize workload, work with minimal supervision with initiative and resourcefulness. Ability to follow through team’s priorities and respond to requests for information in a timely manner.
  • Excellent time management and organizational skills. Ability to demonstrate good judgment, tact and high level of discretion in dealing with confidential and sensitive matters.
  • Outstanding interpersonal skills and sound judgment to effectively deal with staff at all levels.
  • Full proficiency in English, both written and spoken; Strong preference for proficiency in Thai, both written and spoken.
  • Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.

To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.

Share

Recent Posts

Client Manager

Job title: Client Manager Company Xerox Job description For more than 100 years, Xerox has…

13 minutes ago

Area Sales Managerin / Regionalleitung (m/w/d) – West

Job title: Area Sales Managerin / Regionalleitung (m/w/d) - West Company Gusti Leder Stores GmbH…

47 minutes ago

Senior Release Train Engineer (12 month FTC)

Job title: Senior Release Train Engineer (12 month FTC) Company Vonage Job description About Vonage:…

57 minutes ago

Project Officer (ILAB/B-UP)

tendersglobal.net Handicap International - Humanity & Inclusion (HI), founded in 1982 in Cambodia and working…

1 hour ago

Press Officer

tendersglobal.net Position description NATO’s Public Diplomacy efforts serve a vital function within the Alliance by…

1 hour ago

Oxfam – Supply, Installation, & Construction of Modern Bus Shelters in Ramadi and Fallujah Districts

tendersglobal.net Tender Title: Supply, Installation, and Construction of Modern Bus Shelters in Ramadi and Fallujah districts…

1 hour ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.