Program Assistant

tendersglobal.net

Job Description

To support the program growth in the Maghreb region and the office expansion in Morocco, IFC is hiring a program assistant based in Rabat, Morocco, under the framework of a development assignment.

Duties and Accountabilities:
Under the supervision of the Country Manager and the country officer, the Program Assistant will provide a full range of administrative support to the IFC Morocco office.

The Program Assistant will be primarily responsible for the following tasks:

Provide administrative and basic operational support to IFC staff and STC based in Rabat- with a focus on the country management unit and one other business area.
Help conduct research in areas relevant to IFC projects
Support the organization of events.
Help review and edit briefs as needed
Be accountable for the integrity of all projects documents and ensuring that the files of all projects are filed, organized and maintained in the right database
Follow-up with clients on project related issues, appointments, getting hold of documents
Organize internal and external meetings and taking the meeting minutes if needed
Provide support for IFC missions coming to Morocco including scheduling of meetings, organization of transportation, etc.
Process payments and expenses related to projects, consultants and events
Contribute to the preparation of the team outputs including presentations, reports, etc.
Coordinate and monitor work and activities to ensure IFC policies and management decisions and directives are properly carried out
Maintain liaison with local contractors and supplies concerning the provision of negotiated services
Coordinate with other ACS for cross regional support
Any other tasks as directed by country manager and country officer

Selection Criteria:

Bachelor’s Degree with 5 years of experience or equivalent combination of education and experience
Good knowledge of and demonstrated experience in administrative / operational support functions, including task management and major event planning and ability to apply relevant procedures, processes and systems
Analytical ability, practical problem-solving skills and resourcefulness in performing assigned varied tasks
Demonstrated ability to work effectively in high level multi-disciplinary teams
Demonstrated ability to be part of an effective team environment with a high degree of motivation, flexibility, and reliability
Innovative and open-minded, open to new approaches and ideas
Demonstrated skills in retrieving, gathering and obtaining information from various sources (Internet, etc.) and pulling them together in a usable format
Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures
Demonstrated initiative in developing practical approaches that improve office support work and effectiveness of the unit / team
Strong inter-personal skills and commitment to work in a team-oriented, multi-cultural environment
Ability to prepare presentation materials using various software packages with minimum guidance
Working knowledge of MS Word, Excel and PowerPoint
Strong French and excellent English (verbal and written), including ability to draft a variety of correspondence and edit and translate materials using proper grammar, punctuation and style.
Willingness to perform ad hoc tasks and to travel occasionally.

Source: https://worldbankgroup.csod.com/ats/careersite/JobDetails.aspx?id=25656&site=1

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