Programme Assistant

tendersglobal.net

Job Description

Under the authority of the Director of UNESCO New Delhi and direct supervision of the Science Programme Specialist and Chief of Science Sector, the Programme Assistant shall support the programme management of the Science Sector’s overall operation and activities, and undertake communication tasks and responsibilities as follows:
Coordination for the Sciences Sector:

Provide programmatic support to Science Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the Science Programme of the New Delhi Regional Office.
Schedule and manage Science Sector teams meetings which include UNESCO Science colleagues from New Delhi, Dhaka and Kathmandu Offices; take minutes and notes of these meetings as required.
Facilitate the flow of knowledge and information between the Science Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.
Help to increase the unit’s overall communication and outreach capacity, with a view to the private sector, and the unit’s interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.
Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
Assist the professional planning and implementation of events (internal, collaborative, and external)
Assist the transitioning of UNESCO Green Academies to UN Green Academy considering all ‘Greening’ activities and initiatives of UNESCO.
Support all other aspects of the SC Unit as required.

Vendor and Contract Management:

Assist the Science Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.
Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO’s standard procedures whenever needed.
Support the Science Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO’s procedures, rules, and regulations.

Travel Management:

If required, support the Science Sector to prepare and update travel plans; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; make travel arrangements, hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.

Communications and Event Management:

In coordination with the New Delhi Regional Office’s Communications and Public Engagement Unit, develop social media strategies to enhance the Science Sector’s online presence and visibility; plan and carry out communications campaigns to further promote SC Sector’s reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.
With regards to UNESCO New Delhi Regional Office’s celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.-

Other Skills/competencies:

Excellent IT skills and engagement in social media activities.
Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Science Unit including schedule, travel and filing management.
Ability to handle a large volume of work.
Ability to prioritize, organize and perform multiple tasks.
Good interpersonal skill, including the ability to work in a team and multi-cultural environment.

Required Qualifications:

High School Diploma
The basic understanding related to the ‘Triple-Planetary-Crisis’ is necessary (biodiversity loss; climate change issues; pollution of ecosystems), preferably with proven experiences in social media communication, and/or event management.

Source: https://careers.unesco.org/job/New-Delhi-Programme-Assistant/786007702/

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Programme Assistant

Job Description

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