Project Assistant

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Description

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Result of Service

• Successful organization of meetings/conferences, travel requests and other administrative tasks.

Duties and Responsibilities

BACKGROUND The Brussels Office of the United Nations Human Settlements Programme (UN-Habitat) was established in 2001 to allow for a smoother relationship and cross-fertilization between European Institutions, Member States and UN-Habitat.

The Office focuses on conducting policy dialogue, building partnerships, and mobilizing resources for the achievement of the New Urban Agenda at the global level. It furthermore supports operational activities within countries of the European Union and neighbors. The Liaison Office plays a role in assisting UN-Habitat headquarters and regional offices in identifying the priorities of European partners, developing new projects, and backstopping EU-funded programmes Since 2017, UN-Habitat and the European Commission have collaborated to enhance the methodology and data collection for monitoring urban development in the framework of a project called Urban2030. The focus is on the Sustainable Development Goals (SDG) for cities and the related indicators that measure access to affordable housing, green public spaces, public transport, and land consumption of cities relative to their population growth. Expert group meetings are convened to build collective knowledge and to develop a community of practice. These expert group meetings bring together representatives from the European Commission, its Joint Research Centre, the United Nations, academia, city associations, civil society, and the private sector. The research results are presented and debated over two days with the aim of taking stock of data availability and shortcomings in measuring the Sustainable Development Goals related to cities. The meetings have produced recommendations for improving methodology and data collection. Additionally, general recommendations have been made for communicating with the public, crowdsourcing, working with informality, and understanding the potential and limitations of earth observation. The expert group meetings have provided inputs that have enabled the revision of the methodological basis for data collection to measure the SDGs. They have also contributed to suggestions and fine-tuning of secondary indicators, which will feed into the upcoming comprehensive review of SDG indicators planned by the UN Statistical Commission for early 2025. The meetings have also been the occasion to exchange on the Degree of Urbanization, a universal method to define cities, towns and rural areas for international comparisons that was adopted by the UN Statistics Commission in 2020. RESPONSIBILITIES The consultant will work under the direct supervision of the Project Manager for Urban 2030 Phase 2. She/he will be responsible for the following tasks:

• Performs a wide range of office support and administrative functions.
• Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), including preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit. 8. Performs other duties as assigned.

Qualifications/special skills

• High school diploma or equivalent is required. Additional qualification in Finance, Commerce, Business Administration, or any related discipline is desired. A minimum of 2 years of relevant working experience in the field of business administration or a related field is required.

Languages

• For this consultancy, fluency in oral and written English is required. Although not a requirement, knowledge of any other UN language will be an advantage.

Source: https://careers.un.org/jobSearchDescription/242714?language=en

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