a.    Organizational Setting

 

 

 

 

The post is located in the Treasury Section of the Finance Division of the Department of Program Planning and Finance. The Finance Division is responsible for the management of WIPO’s financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization’s cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.

 

 

 

 

b.    Purpose Statement

 

 

 

 

The incumbent performs a variety of complex financial support functions related to the treasury activities of the Organization and provides support in the control and maintenance of accounts for financial, statistical and reconciliation purposes. This includes processing complex transactions (initiation and managing approvals processes) related to treasury and payment activities. The incumbent utilizes and provides guidance in the use of WIPO financial rules and contributes to an efficient, transparent and controlled financial process.

 

 

 

 

c.    Reporting Lines

 

 

 

 

The incumbent works under the supervision of the Treasurer.

 

 

 

 

d.    Work Relations

 

 

 

 

The incumbent interacts with a wide range of colleagues within the work unit, with clients within the Organization and with external parties, such as other UN organizations, Member States, International Patent Offices and financial institutions to obtain/provide information, to resolve problems or to clarify issues.

 

 

 

 

 

 

 

 

 

 

The incumbent will perform the following principal duties:

 

 

 

 

a.   Maintains WIPOs daily cash position and short-term cash forecast. Perform forecast variance analysis, reconcile cash forecast and follow up on missing/incomplete/inaccurate forecast information. Make recommendations on improving accuracy of short-term cash forecasting process.

 

 

 

 

b.   Monitor WIPO’s daily liquidity position and ensure compliance to the Organization’s policies, procedures, and governance. Ensures sufficient cash liquidity across all bank accounts for WIPO including External Offices. Maintain Daily Treasury Dashboard for real-time reporting of positions to senior management.

 

 

 

 

c.   Prepare WIPO’s pay-cycle process and collaborate with colleagues within the Finance Division to ensure payments are completed on a timely basis based on a defined payment schedule.

 

 

 

 

d.   Identify and resolve problems in payment processing; work closely with IT staff on system requirements and assist others with questions that involve search for and abstracting payment data or background information to provide explanations.

 

 

 

 

e.   Analyze, calculate, verify, enter, and process payments related to foreign exchange contracts and investment activities. Perform treasury confirmations with banking counterparties and ensure cash settlements reconciliation against treasury related payments. Verify, analyze and process associated account postings.

 

 

 

 

f.    Perform monthly WIPO Fee Transfer Service (FTS) including initiating payments for settlements with International Patent Offices. Recommend currency transactions to buy/sell and hedge related to FTS.

 

 

 

 

g.   Ensure proper maintenance of accounting records for treasury related transactions; collate and compile financial and statistical information to reflect financial and/or transaction activities.

 

 

 

 

h.   Examine queries and provide explanations/resolutions to problems in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial and/or staff rules and regulations.

 

 

 

 

i.    Ensure maintenance of bank account connectivity to internal ERP system and external providers. Support the management of bank accounts, including opening/closing procedures, bank letters, bank compliance documentation and signature cards.

 

 

 

 

j.    Update and suggest enhancements to financial systems and databases related to Treasury Section. Participate as needed in testing/upgrading of systems. Perform other related duties as required including backing up other staff members of the Section.

 

 

 

 

 

 

 

 

 

 

Education (Essential)

 

Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance.

 

 

 

 

Education (Desirable)

 

First-level university degree in accounting/finance.

 

 

 

 

Experience (Essential)

 

At least five years of accounting or finance-related work experience including payments processing.

 

 

 

 

Experience of working with an ERP system.

 

 

 

 

Experience (Desirable)

 

Related experience within the United Nations common system or another international organization.

 

 

 

 

Language (Essential)

 

Excellent knowledge of written and spoken English.

 

 

 

 

Language (Desirable)

 

Knowledge of French.

 

 

 

 

Job Related Competencies (Essential)

 

Good knowledge of accounting and financial principles, procedures and systems.

 

 

 

 

Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.

 

 

 

 

Ability to understand, interpret, work within and communicate applicable accounting and financial rules, regulations and procedures.

 

 

 

 

Ability to manage financial transactions using computer-based systems and to use independent judgment to search and correct information.

 

 

 

 

Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.

 

 

 

 

Accuracy and attention to detail.

 

 

 

 

Ability to tactfully deal with clients and respond to queries both orally and in writing in a clear and concise manner.

 

 

 

 

Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

 

 

 

 

Job Related Competencies (Desirable)

 

Proficiency in operating and developing a Treasury Management System (TMS), with experience in Coupa.

 

 

 

 

 

 

 

 

 

 

1.    Communicating effectively.

 

2.    Showing team spirit.

 

3.    Demonstrating integrity.

 

4.    Valuing diversity.

 

5.    Producing results.

 

6.    Showing service orientation.

 

7.    Seeing the big picture.

 

8.    Seeking change and innovation.

 

9.    Developing yourself and others.

 

 

 

 

 

 

 

 

 

 

Monthly salary (Net of tax):  6,561 CHF

 

 

 

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

 

 

 

Additional Information

 

 

 

 

General Service posts are subject to local recruitment.  Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.

 

 

 

 

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

 

 

 

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

 

 

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

 

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Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

 

 

 

 

Additional background checks may be required.