arche noVa e.V. – Initiative for People in Need is an independent non-profit and non-governmental organisation (NGO) from Dresden/Germany working primarily in the field of humanitarian aid, rehabilitation and development. Our main focus is on water, sanitation and hygiene (WASH).
arche noVa is implementing projects for IDPs and host communities in Syria. For the support of these humanitarian aid and transitional assistance projects in North Syria in the fields of education, livelihood, food security and WASH, we are looking for a
Senior Finance Officer
at our Erbil Office with the following Roles and Responsibilities:
Objective 1: Up-to-date Accounting Records, Smooth payments to vendors, and On-time Month-end closure :
- Support Finance Coordinator (NES) and Regional Head of Finance in coordinating the financial Monthly, Quarterly, and Annual closures and collection of the supporting documentation for the Country Shared box.
- Ensures that bank and cash payments and receipts are processed in a timely manner within the agreed timeframe of a minimum of 2 days and a maximum of 3 days after receipt of complete
- Ensures financial transactions are accurately recorded in the bankbook/cashbook in a timely
- Ensures that financial transactions (payment and receipts) are accompanied by appropriate and relevant supporting documentation to provide sufficient/accurate information on accounting transactions and are duly signed and authorized by the relevant Program Manager/budget
- Submits to the FC/RHoF weekly cashbook in a timely manner and as per agreed deadlines, for review and archiving
- Prepares cash count sheet, reconciled with cashbook balance daily, and duly verified by AM/PM and authorized by RHoF /HoM on a weekly and monthly
- Ensure financial records, both paper and electronic formats, are up to date, filed in a timely and traceable manner, kept securely, and easily retrievable.
- Proceed with the payment of Social Security and income Tax and follow up with all issues
- Finalizing and routing the monthly payroll by supporting HR in the Erbil
Objective 2: Solid internal control (compliance to AN & Donors’ policies and procedures followed and reflected in supporting documents) :
- Provide financial review within delegated thresholds, ensuring that (PRs, POs, Contracts, CBAs, etc.) are processed in accordance with AN’s and applicable donor/host country’s policies, and procedures.
- Reviews and checks Payments’ supporting documentation for integrity, accuracy, and completeness before the transaction is approved for payment.
- Assist in preparing yearly financial reports in coordination with AN Iraq to submit to the DNGO
- Contribute to improving quality and accountability in humanitarian
- Supports the FC/RHoF on Internal and External project/donor audits when
Objective 3: Cash management (Cash is Sufficient and safeguarded, Thresholds maintained, optimum use of banking services in CO and field)
- Ensures cash is counted, and reconciled with the cashbook balance on a daily
- Manage the cash flow needs in a timely manner for the Erbil
- Ensures that bank accounts are reconciled with the
- Monitor and mobilize cash resources at banks and on hand, ensure sufficient balances within minimum and maximum thresholds
- Maintains and updates Bank Signatories and
- Keep track of bank/ cash stationery to ensure restricted access and the highest security on authorization means (booklets, letters, stamps, used coupons, etc.)
- Processes financial Payments in accordance with AN’s applicable accounting policies, procedures, and
- Records financial transactions in the cashbook in an accurate and timely
- Ensures that financial transactions are accompanied by appropriate and relevant supporting documentation dually signed and authorized by the suitable budget holder, and reviewed by FC/RHoF.
- Responsible for all Bank Correspondence
- Follow-up with Iraq mission on joint expenses in Erbil (Legal and registration cost)
Objective 4: Clean and reconcile balance sheet accounts and precise and scheduled specifications (Advances, Accruals, Prepayments, transit accounts, etc.,)
- Maintain and reconcile payroll withholding accounts (S.S, Tax, health insurance, advances)
- Assist in carrying out necessary reconciliations of projects’ PIs and partners’ sub-awards in preparation for donor report/project closure.
- Effective follow-up on pending work
Others:
- Acts as the link between field finance and country finance teams
- Provide Finance covers as and when required