Senior Secretariat Officer – Board Operations

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrowinfrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 109 approved Members worldwide. We are capitalized at USD100 billion and AAA rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The primary responsibility of the Senior Secretariat Officer in the Board Operations Team of the AIIB Corporate Secretariat will be to support AIIB’s Board of Directors as they execute their responsibilities in the context of governance to ensure the achievement of the Bank’s mandate.

 

Accountabilities & Responsibilities

• Implement and manage procedural processes of Board operations, particularly related to Board Meetings.
• Maintain strategic oversight of the Board’s forward-looking work program. Work as an effective and trusted communication channel between the Board and Management.
• Conduct quality assurance of official documents and presentations for the Board and its Committees, with a focus on project documents.
• Draft summaries, reports, and other documents relating to the work of the Board.
• Compile and maintain practical guidance for staff on the preparation of high-quality documents for the Board.
• Coordinate and conduct training for staff on Board document preparation.
• Explore the use of technology in Board operations.
• Lead internal coordination to implement relevant IT projects.
• Participate in the development and implementation of capacity-building activities for Board constituencies.
• Undertake research on governance practices and recommend continuous enhancements to strengthen operational efficiency, transparency, and procedural integrity.
• Guide junior staff in the successful execution of their work.

 

Knowledge, Skills, Experience & Qualifications

Educational Background:

• Master’s degree or higher in a relevant field

Experience:

• Minimum of 8-10 years of work experience in related fields, preferably in an international financial institution, international organization, or a national government administration.

Skills:

• Excellent understanding of governance in an institutional context.
• Sound knowledge of the investment project life cycle in international financial institutions.
• Experience in managing / supervising staff is preferred.
• Strong interpersonal and organizational abilities.
• Excellent cross-cultural communication and diplomatic skills.
• Strong attention to detail.
• Ability to work independently, take ownership of responsibilities, and bring creativity and new thinking to the job.
• Ability to mentor and guide junior staff.
• Multitasking ability, working under pressure, and meeting deadlines.

Languages:

• Fluency in English, oral and written is required.

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation.

Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.

THIS IS A RE-ADVERTISEMENT, PREVIOUS CANDIDATES NEED NOT RE-APPLY.

 

This is how cinfo can support you in the application process for this specific position:

• Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost).
• Interview preparation: When invited to the interview: Prepare for the interview by registering for a Job Application Support.
• Additional services for  Swiss nationals who get invited to the selection process (written test, interview, assessment centre, etc.):
  • Let us know by writing to recruitment@cinfo.ch. We flag matching applications to HR partners and SDC/SECO for visibility.
  • Benefit from free interview/assessment preparation by registering here : Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations. Our coaches stand ready to help prepare for upcoming interview/assessment centre.