Senior Warehouse Worker – Environmental Services Department

The Environmental Services Department (ESD) is currently seeking to fill one (1) full-time Senior Warehouse Worker vacancy in the Maintenance Division.

The total salary range for this classification is: $70,652.40 – $85,853.04 annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

The Senior Warehouse Worker is responsible for the operations of a warehouse. Under general supervision, a senior warehouse worker performs work of moderate difficulty in the operation of a warehouse and supervises the receipt, storage, and issuance of a variety of supplies, materials, parts, and equipment. Reporting to Warehouse Supervisor, this position is located at the San José-Santa Clara Regional Wastewater Facility.

Duties of the position will include, but are not limited to:

• Supervises and participates in the operations of a warehouse, including the receipt, storage, and issuance of supplies, materials, parts, and equipment.
• Supervises and participates in the maintenance of inventory records.
• Processes requests for supplies, parts, or materials.
• Maintain stock levels for specific commodity, using min/max list, and placing orders using open purchase orders or P-card.
• Perform periodic product research; price adjustments/comparison.
• Ability to adjust inventory stock levels due to increase or decrease of usage
• Maintain P-card monthly, invoice reconciliation.
• Coordinates with buyers on the purchase of special supplies and parts that are specific to the department.
• Supervises and may participate in the pick-up and delivery of stock items from vendors.
• Work closely with the Warehouse Supervisor on the preparation of annual inventory
• Supervises and participates in the taking of annual physical inventory.
• Checks and reconciles physical inventory with computer or physical records.
• Maintains records and prepares reports.
• Schedules, assigns, supervises, instructs, and evaluates subordinates.
• Evaluates condition of material and equipment, recommending salvageable items.
• Maintain open purchase order; approve and record orders affiliated to open purchase order.
• Maintain Hazardous material records and collection of Hazardous waste.
• Inventory and schedule pick up of hazardous waste & E-waste.
• Duties include receiving of various materials, interdepartmental deliveries, unloading and sorting items, leading periodic stock audit and reconciling discrepancies, lifting and carrying moderately heavy or bulky items, maintaining records and preparing reports, operating and maintaining, forklifts, electric cart, pallet jacks including carts, hand trucks, and specialized materials handling equipment, reporting any malfunctions with the vehicle and any service issues as required to the supervisor.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.Minimum Qualifications

Education: Completion of high school, or General Educational Development (GED) Certificate, or California Proficiency Certificate.

Experience: Three (3) years of increasingly responsible warehouse experience, one (1) year of which should be at a large warehouse facility or leading others in the receipt, storage, issuance, and inventory of a wide variety of stock items or other specialized parts and equipment.

Licenses: As a condition of employment in some designated positions, possession of a valid State of California Class C driver’s license will be required in the performance of job duties.

If selected, the Conditional Offer of Employment may be contingent upon you providing proof of a valid State of California driver’s license, and an assessment of your California DMV Employer Pull Notice (EPN) as per the DMV Release of Driver Record Information form. Failure to pass the DMV Pull Notice assessment will deem you ineligible for employment.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

• Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills – Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
• Customer Service – Demonstrates the ability to anticipate customers’ needs and deliver services effectively and efficiently using professional demeanor.
• Teamwork & Interpersonal Skills – Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Reliability – Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
• Supervision – Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
• Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Minimum Knowledge, Skills, and Abilities

• Knowledge of methods and procedures used in the receipt, storage, and issuance of a variety of commodities.
• Knowledge of inventory control procedures.
• Knowledge of commercial shipping methods, terminology, and equipment.
• Knowledge of UPS, Federal Express, and US postal rules and regulations.
• Ability to supervise commodity receipt, storage, issuance, and recordkeeping functions.
• Ability to maintain accurate inventory and clerical records.
• Ability to lift and carry moderately heavy and bulky items.
• Ability to develop and maintain effective working relationships.
• Ability to identify and solve problems relating to receiving, issuing, and warehousing.
• Ability to read and understand blueprints, drawings, and specifications.

Competency Knowledge, Skills, and Abilities

• Knowledge of City purchasing procedures.
• Knowledge of clerical procedures relating to receiving, storage, issuance, and distribution of stock.
• Knowledge of specialized supply sources.
• Knowledge of City warehouse inventory control system and procedures.
• Knowledge of Federal, State, and local regulations for receipt, storage, and issuance of hazardous materials.
• Ability to coordinate and schedule the work activity for assigned personnel.
• Ability to determine material requirements for specific or specialized uses.
• Ability to identify and solve problems related to receiving, issuing, warehousing, or distribution.

Selection Process: 

The selection process will consist of an evaluation of the applicant’s training and experience based on the application and responses to all the job specific questions. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. 

You will be prompted to answer the following job-specific questions in the online application process:

• Please describe your experience purchasing items (via Open PO, P-card, or Requisition) and inspecting deliveries for acceptance/rejection. Please list the specific positions from where you gained this experience.
• Please describe your customer service experience. Include the types of customers (internal or external) and your personal customer philosophy.
• Please describe your experience with inventory control (audits, discrepancies, cost control).

You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. If you have questions about the duties of these positions, the selection or hiring processes, please contact Vaishali Vashistha at vaishali.vashistha@sanjoseca.gov.

Additional Information:

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.  

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.  

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.  If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. 

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.