Technical Officer, Revolving Fund for Access to Vaccines

The RRF special program comprises two funds – Revolving Fund for Access to Vaccines (RF) and Strategic Fund for Public Health Supplies (SF). The special program is commissioned to facilitate cross-functional integration, collaboration and optimization of processes and value[1]added services between the SF and RF to address new and evolving strategic and technical needs of Member States for vaccines and strategic public health supplies. The RF is a technical cooperation mechanism that ensures equitable access to safe, effective, and affordable vaccines through the pooling of vaccine demand from Member States. The SF is a technical cooperation mechanism to improve access to quality-assured, safe, effective and affordable essential medicines and strategic public health supplies. The RF and SF provide technical cooperation to Member States throughout the supply chain and are central components of PAHO’s strategy to move towards Universal Health.

DESCRIPTION OF DUTIES

Under the general supervision of the Chief, Revolving Fund for Access to Vaccines (RRF/RF) and the direct supervision of the Technical Officer, Revolving Fund for Access to Vaccines (RRF/RF) the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

• Coordinate the daily operations of the RF to ensure an efficient and uninterrupted supply of vaccines and related supplies to Member States for the implementation of national immunization programs based on country demand and financial plans;
• Lead the collection process of the regional demand for vaccines and related supplies, ensuring timely country submissions to meet deadlines for validation, analysis and tendering processes. Monitor demand, plan completion, identify bottlenecks and coordinate actions to overcome them;
• Review and approve funded procurement requisitions in the PASB Management Information System (PMIS); monitor vaccine procurement and supply to Member States against country demand plans;
• Monitor usage and balance of the RF capitalization account, ensure funding availability for all supply needs in the demand plans pending procurement. Coordinate the collection and processing of requests for the RF credit line allocation and follow up of country payments and escalation measures for arrears;
• Provide technical support to the development of plans of action to improve and manage the Revolving Fund for Access to Vaccines (RF);
• Support and coordinate the implementation of process improvements and operational efficiencies of the RF; with Country Offices and headquarters’ administrative and technical entities (PRO, IMT, LEG, FRM);
• Provide guidance to Member States on the RF operative procedures, serve as primary liaison with country offices for the submission of demand plans, approval of price estimates, financing of requisitions, deliveries and other processes of the RF. Coordinate the implementation of agreements with partners in relation to the supply of vaccines and related products, including compliance with non-financial reporting requirements;
• Actively contribute to the update and dissemination of the Revolving Fund policies, SOPs and operational manual;
• Provide data and materials for the RRF web page and intranet as needed;
• Present periodic updates on country demand plan performance through regular meetings;
• Monitor and ensure that target dates and deadlines are met and that correspondence and queries are responded to in a timely manner; ensure that reports and documents are in line with PAHO standards, rules, practices and procedures;
• Supervise staff, establish clear work objectives, conduct timely and effective performance appraisals, provide coaching and feedback and support staff development opportunities;
• Perform other related duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Essential: A bachelor’s degree in business administration, industrial engineering, logistics, finance or any field related to the functions of the post, from a recognized university.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.  PAHO, only considers official degrees obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).

Experience:

• Essential: Five years of combined national and international experience in logistics management with emphasis on vaccine management, international procurement, finance and supply chain management.
• Desirable: Working experience at an international organization with oversight for logistics management.

Languages:

• Very good knowledge of English and Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2404286&tz=GMT%2B05%3A30&tzname=Asia%2FCalcutta