Main purpose of the role:

The British Government’s Consulate General in Los Angeles is recruiting for an Administrative Assistant to support our preparations for the LA 2028 Olympic and Paralympic Games.   

The British Consulate General in Los Angeles will play a central role in supporting Team GB and ParalympicsGB as the UK prepares for the LA 2028 Olympic and Paralympic Games. Working across government, sport, business, culture and diplomacy, the Consulate and wider US Network provide a strategic platform for British excellence and visibility in the lead up to, and during, the Games.

The Chief of Staff, LA 2028 will support this work by acting as the focal point for coordination across the Consulate’s LA 2028 activity. Initially reporting to the Consul General while the wider team leadership structure is developed, the role will help bring together a wide range of internal and external stakeholders to ensure coherent planning, effective governance, and successful delivery of UK objectives related to the Games.

The postholder will work closely with Team GB and ParalympicsGB, UK Government departments, and civil society and private sector partners, while also developing strong relationships with city, state and federal counterparts in Los Angeles responsible for LA 2028 delivery.

The role operates in a dynamic, evolving environment and supports delivery across public diplomacy, logistics, security, visits and events. It also contributes to wider UK soft power objectives. The post offers significant exposure to cross government coordination, large scale event planning, and international engagement.

The US Network offers a unique, career-enhancing opportunity and is committed to supporting its staff through a comprehensive benefits package- including generous leave, competitive insurance options, a top-tier 401(k) programme, and access to world-class learning and development resources. 

We are committed to fostering a healthy work-life balance and supporting employee wellbeing through a structured hybrid working model that includes opportunities for remote work and flexible hours, where operational needs allow.

In this role, you will be part of a dynamic international environment spanning the British Government’s extensive network across the United States and the United Kingdom, which includes the Embassy in Washington, the UK Mission to the United Nations, multiple Consulates, and other Government Offices—comprising over 900 staff and supporting the work of approximately 30 UK government departments and agencies.

Roles and responsibilities:

Governance and Meeting Support (35%)

–    Supporting the preparation of agendas, briefings, and minutes for internal governance structures, and for engagements with external stakeholders, and ensuring that follow up actions are tracked and monitored;
–    Managing scheduling for the LA2028 delivery team, and ensuring a strong database of contacts and engagements are maintained;
–    Ensure strong links with Team GB and Para GB administrators, understanding their needs and requirements and how best CGLA can support them;
–    Maintaining an effective record and administration system.
 
Visits Logistics (25%)

–    Coordinate itineraries for high-profile UK delegations, including VIP transport, accommodation, venue bookings, and security clearances.
–    Maintain a strong contact network with key local contacts to provice seamless support for delegations and to anticipate future needs.

Field and Site Support (20%)

–    Support the organisation of visits to key LA 2028 venues, including liaison with local authorities to ensure a clear understanding of requirements and logistics to support our consular and events requirements;
–    Ensure CGLA has strong plans in place to support Team GB and Para GB during the Games, including effective route mapping and coordinating the deployment of UK staff to support them and wider visitor needs; 

Wider Planning and Coordiantion (20%)

–    Assist in project management for Games-related initiatives, including budget tracking, stakeholder databases, event calendars, and reporting to London HQ. Support bid evaluations, partnership outreach, and contingency planning;
–    Support the deliver of key activations and events connected to the Games, and build-up activiations;
–    Maintain filing systems, process expenses, and provide ad-hoc support to the Consul General’s team. 

*These percentages are indicative and may shift over time depending on team priorities and organizational needs. As a new role, these criteria will flex and change as the job develops

• Demonstrable professional experience in a relevant role.
• Strong organisation skills
• Ability to work independently and take initiative with excellent problem solving and judgement
• Ability to work collaboratively and to work well in a team
• Strong interpersonal skills
• Strong IT skills including Co-Pilot and Microsoft Office