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View Vacancy – BDSUS Military Personnel Exchange Programme Support Officer – British Embassy Washington
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Other British Government Departments (Partners across Government, including UK Visas)
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MOD (Ministry of Defence)
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Main purpose of job
The British Government’s Embassy in Washington DC has an exciting opportunity for a talented person to join the British Naval Staff as a Support Officer. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US, supporting work at the forefront of international diplomacy in order to make a real difference globally.
The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment in support of UK diplomats, armed forces personnel and other country based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.
This role offers a fantastic opportunity to work for the UK Defence section at the British Embassy. The Military Personnel Exchange Programme Support Officer works closely with both Royal Navy and Royal Air Force teams to support and administer the wider British Defence Staff – United States (BDSUS) diaspora footprint within the USA, typically numbering several hundred personnel at any one time. This includes the management of the Exchange Officer (EO) and Liaison Officer (LO) administration processes and involves close and frequent liaison with US and UK stakeholders to ensure seamless enrolment of personnel and their families to fill critical exchange assignments in the USA, furthering Defence aims for both countries.
Roles and responsibilities
- Act as the point of contact for the BDSUS Royal Air Force (RAF) and Royal Navy (RN) Exchange Officer diaspora and responding to queries by signposting to the relevant BDSUS desk officer, USA Support Group or staff based in the UK.
- Administer the Military Personnel Exchange Programme nomination process to US units and assist Exchange Officers with the Foreign Visit Request process.
- Conduct timely staffing and submission of all Exchange Officer candidate packs. Maintain close working relationship with US Air Force, US Navy, US Marine Corps, US Army and US Coast Guard International Programme Offices to facilitate clearances. Advise EOs and LOs on the requirements and processes.
- Track Exchange Officer Nominations, arrival, tours, and departures. Know the relevant sources to locate contact information including both MOD and US military channels.
- Coordinate with Exchange Officers to ensure timely completion of any required Mid and End of Tour reports for Air or Naval Team review.
- Staff all Exchange Third Country Deployments (TCDs). Use MOD resources to determine visa or other travel requirements.
- Assist BDSUS desk officers and BDSUS Communications team with communications to the entire EO and LO diaspora.
- Liaise with individual Royal Navy and Royal Air Force workforce authorities to support assignment and appointing processes.
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- High degree of knowledge of Microsoft Office Applications, including Microsoft Outlook.
- Strong interpersonal skills, including the ability to be professional, confident, courteous, and deal with interlocutors at senior level.
- Strong independent judgement, excellent organisational skills, proactivity and the ability to multi-task and strong problem-solving skills.
- Excellent customer service skills, with proven ability to take responsibility and exercise considerable discretion.
- Legal status to live and work in the US in your own right, from time of application.
- Due to security restrictions, must hold a US, UK, Canada, Australia or New Zealand passport.
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- Understanding of UK defence and UK government.
- Understanding of US DoD organisations.
- Previous experience in an administrative or other relevant role.
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Delivering at Pace, Making Effective Decisions, Seeing the Big Picture, Working Together
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15 June 2025
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Administrative Officer (AO)
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Full-time, Permanent
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40
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Americas, Caribbean & Overseas Territories
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United States
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Washington
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British Embassy
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1
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USD
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$25.79 hourly
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hourly
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7 July 2025
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US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold. If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J1, F or M) nor other forms of work Visas (I, H, P). If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position.
You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.
All selected candidates are subject to background checks and will require a security clearance prior to starting work.
The British Embassy and its US Network embraces hybrid working, allowing its staff to typically work from home up to two days a week. We are an organization that also recognises the critical value of teamwork, and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network, you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional – before accepting a job.
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The deadline for applications is 23:55 EDT on 15 June 2025.
All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive; we cannot guarantee consideration of your application if the submission instructions are not properly followed.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Internal candidates must inform their supervisor before they apply to a different position.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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