tendersglobal.net
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
Purpose of the Job: |
The administrator will be part of a seven strong team that support the UK’s defence relationship with Ghana; it is led by the Defence Adviser (DA). Day to day tasks range from office based administrative support, liaison with external Defence Section contacts, secretarial duties and diary keeping for the DA. The Defence Section Assistant (DSA): 1. Has a dynamic and important role in in keeping the DA, POLAD and Assistant to the Defence Advisor (ADA) appraised of pre-planned courses and student movements; 2. Assists with the coordination of wider defence section tasks. The DSA will report to the ADA.
Roles and responsibilities:
• Liaise and work in person and in writing with Ghana Armed Forces, UK DAs in West Africa and the UK MOD’s training directorates, training institutions and international training development teams, to facilitate UK Ministry of Defence-sponsored courses in the UK, overseas and in Ghana; this includes administration arrangements, travel plans and other relevant matters.
• Assist with compassionate, visa and welfare issues for Ghanaian nationals serving in the UK Armed Forces
• Compiling visit programmes for Defence Section events, including ships visits, training teams, military exercises, deployments and other defence-related visitors to Ghana
• Draft official correspondence.
• Assist with the organisation of Defence Section or wider High Commission events.
• Assisting the hosting of visitors to the Defence Section.
• Electronic file management, maintaining and updating spreadsheets for all UK based courses, flights, medical and Defence Section movements, their standing operating procedures, and Defence Section contact lists.
• Personal Assistant duties to the DA as required to including diary management.
• Attendance at official social/ceremonial events on behalf of the Defence Section.
• Routine tasks in support of the wider High Commission, including some diplomatic bag and mail duties.
• Appraise the DA and ADA weekly/daily of progress, issues and challenges.
Language requirements:
Language: English
Level of language required: Fluent
Language: French
Level of language required: Working level desirable
Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Working Together
1 August 2024
Administrative Officer (AO)
Permanent
35
Africa
Ghana
Accra
British High Commission
1
USD
810.69
1 September 2024
Working patterns: This is a full-time position. Suitably the individual needs to report to the office on a daily basis. Must be flexible as on rare occasions will need to work outside of normal working hours.
Accra
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