The British Embassy in Kuwait has a vacancy for a Programme and Administrative Support Officer, job grade Administrative Officer (AO) on a permanent contract. 

Main purpose of the Job:

The role provides comprehensive programme and administrative support to the British Embassy, contributing to the delivery of UK objectives in Kuwait. 

The jobholder will support in the management of UK programming in Kuwait, primarily through the Gulf Strategy Fund, as part of the Embassy’s Political Section. In this capacity, they will contribute to programme and project work that supports the delivery of UK policy priorities in Kuwait. 

The role also includes providing administrative and logistical support, including coordinating relevant meetings, managing contact lists, and maintaining programme and financial records. The jobholder will work closely with colleagues and partners to support effective programme delivery, while contributing to day-to-day coordination, admin support, and implementation of projects. 

Duties and Responsibilities:  

Programme Support:

• Support the Project Manager with the programme management of the UK’s Kuwait programmes, including engagement with implementing partners and stakeholders, contributing to monitoring and evaluation, and assisting with financial reporting and budget tracking.
• Assist in the development and design of future programmes, including research and administrative coordination.
• Provide support in monitoring relevant programme budgets, ensuring accurate record-keeping and tracking of expenditure.
• Work with the Communications Team to help highlight projects and showcase how the Embassy is delivering impact.
• Build and maintain effective working relationships with the wider British Embassy team, the Gulf network, the UK Gulf Science and Innovation Network, the British Council, and other partners.
• Ensure compliance with the FCDO Programme Operating Framework, including maintaining appropriate documentation and processes.
• Assist in monitoring the delegated programme budget, maintaining accurate records of project allocations, and tracking monthly and forecasted spend.

Administrative Support:

• Provide logistical support for relevant visits, events and external meetings.
• Provide general administrative and logistical support to the Programmes team.
• Coordinate meetings and calls, including scheduling, preparing agendas, and taking minutes.
• Maintain and update programme documentation, financial records, and internal tracking systems.
• Update and manage relevant contact lists and stakeholder databases.
• Undertake other duties as required.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any response to a crisis. 

Key behaviours required for the job:

• Making Effective Decisions: Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Communicating and Influencing: Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.
• Working Together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
• Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.

Eligibility:

If you are selected for this position, we will be able to employ you as long as you:

• Are legally resident in Kuwait (Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country); and
• Complete and successfully pass all local and UK security checks, including professional background checks.

• Experience supporting programme and/or project delivery, ideally in an international or institutional context.
• Good numeracy skills, with an understanding of working with financial information, including budgeting and forecasting.
• Excellent communication skills (oral and written) in English.
• Highly organised, with the ability to prioritise and manage competing deadlines.
• Ability to work effectively as part of a team in a diverse, high-performing environment.
• Strong interpersonal skills and an ability to build productive working relations with internal and external stakeholders.
• Proficiency in using Microsoft Office applications (Outlook, Word, Excel, PowerPoint).