VN-CO-001-2024 – Project Assistant (IBG)

Avis de vacance de poste

VN-CO-001-2024

Ouvert à la fois aux candidats internes et externes

Position Title : Project Assistant (IBG)

Duty Station : Dakar, Sénégal

Category : General Service Staff, Grade G4

Type of appointment : One Year Fixed Term (12 months with a possibility of extension)

Estimate start date : As soon as possible

Closing date : 17-mars-24

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration,works closely with governmental, intergovernmental, and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services andadvice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Program Manager; and, in collaboration with relevant units in the Country Office and the Regional Office, the successful candidate will be responsible and accountable for helping to manage the implementation of projects for the Immigration and Border Governance Unit (IBG) with the IOM Senegal Country Office.

1. RESPONSIBILITIES AND ACCOUNTABILITIES:
2. Assist in the implementation and monitoring of project activities.
3. Retrieve, compile, summarize, and present information/data on specific project topics.
4. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
5. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
6. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
7. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
8. Organize meetings, workshops and training sessions.
9. Respond to general information requests and inquiries; set up and maintain files/records.
10. Perform other related duties as assigned.

2. REQUIRED QUALIFICATIONS AND EXPERIENCE

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• In depth knowledge of IBG programming in Senegal.
• Experience in implementing field missions and coordinating with civil and governmental partners.
• Knowledge of UN and IOM pragmatic procedures for project implementation.

Language

• Required

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in French is required (oral and written).

1. REQUIRED COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Others

Internals of the Organization and NMS candidates, as well as external female candidates, will be consideredas first-tier candidates. Thisvacancy is also open tosecond-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subjectto certificationthat thecandidate is medically fit forappointment, accreditation, any residency or visarequirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

How to apply:

• Interested candidates are invited to submit theirapplications via e-mail to: [email protected] referring to this advertisement in the subject: “VN-CO-001-2024 – and complete name”. Application must contain a CV and a cover letter.

Only shortlisted candidates will be contacted.