Administrative Support Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Agricultural Economics, Sociology, and Education seeks a self-directed and flexible Administrative Support Assistant to provide administrative support to the Director of the Professional Personnel Development Center for Career and Technical Education (PDE Center) and other assigned teacher education faculty, exempt staff and students.  Responsibilities include:

• Manage Center budgets, processing expenditures for the Center, keeping detailed records of expenditures under the Pennsylvania Department of Education (PDE) grant to ensure compliance and assist the Director in applying for funds by providing accurate budget numbers and projecting figures for the upcoming year, prepare quarterly and annual reports.

• Manage all financial aspects of the CASE Institutes and the Global Teach Ag Initiative.

• Manage and coordinate travel, supervise and train wage payroll and work study employees and prepare and process payroll.

• Advise Agricultural and Extension Education (AEE) students on policies and procedures, maintain records, assist with coordination of student teaching placements, assist with PDE Center and department academic programming events and coordination of workshops and seminars.

• Create and maintain databases, program web site, and list serves.

• Compose, prepare and distribute correspondence, reports, and forms.

• Manage large mailings, maintain calendars, make appointments, and assist in facilitating meetings through preparation of agendas and keeping minutes.

This is a limited term position funded for one year from date of hire with excellent possibility of refunding. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Education and Experience:

Typically requires a High School diploma or higher plus 3 years of related experience or an equivalent combination of education and experience.  

Candidate must have proficient working knowledge of Microsoft Office and the ability to learn new software applications. Proficiency in WorkLion/Workday, Shop OnLion, LionPath, 25Live, SAP Concur and SIMBA is highly preferred. Should possess excellent organizational, communication (oral and written), and interpersonal skills and the ability to work with minimal supervision and in a team environment.

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks.  

 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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