Conservation Administrator

The Western Pennsylvania Conservancy has been dedicated to protecting and restoring the region’s exceptional natural places since 1932. As a member-based nonprofit organization, we work in cities and towns across Western Pennsylvania and rely on the help of thousands of members, partners and volunteers. We are making a difference in our region’s water, land and life. We do this work for the benefit of wildlife and people who call Western Pennsylvania home, and for future generations. 

We are seeking an individual to fill the full-time, contracted funded position of Conservation Administrator, for the Land Conservation and Stewardship Program, in our Pittsburgh office.  The Land Conservation and Stewardship Program (LCS) Conservation Administrator is responsible for carrying out a variety of tasks related to program operations and finances.  The Conservation Administrator reports directly to, and works closely with the Vice President, Land Conservation to carry out their responsibilities.

Job Responsibilities: 

• Performs a variety of administrative tasks, as necessary, for LCS staff, including but not limited to, tracking project timelines, budgets, expenses, invoicing, reporting, and staff time. Carries out related clerical and staff or project support duties as needed.  Most of this should be accomplished by assisting LCS staff with populating and managing a database called Landscape or spreadsheets for LCS projects.
• Maintains and manages electronic and paper filing systems, including project files and staff procedures, checklists and sample documents.
• Coordinates, assembles, reviews and edits information for Institutional Advancement, Finance and Administration, and President about the status of deliverables and expenditures for grants, including regular grant reports. Codes and processes checks that WPC receives from tenants, gas companies and others.  Uses Financial Edge/Intacct and Salesforce as needed.
• Reviews and revises information for WPC board and executive committee, including descriptions, resolutions and supporting materials, such as power points, maps and other background materials.
• Reviews land protection documents submitted from LCS staff to Vice President for consistency with board and executive committee resolutions and other communications with the board and executive committee.
• Works with Vice President to manage special projects, develop grant proposals and produce other program materials, coordinating the activities of other staff members to ensure timely delivery of products.
• Assists the Vice President with budgeting and planning for budgeting for future years. Supports the Vice President with preparation and review of spreadsheets and Financial Edge/Intacct software reports.
• Assists LCS staff with outreach, especially preparing mailings and setting up meetings.
• Responds first to inquiries from the public, WPC members and others about general land protection and stewardship issues, lands for sale on the WPC website, and lands they want to sell to WPC.
• Coordinates and prepares payments due for property taxes of properties owned by WPC.
• Attends LCS program meetings and functions, taking minutes when requested. Works with staff to prepare meeting agendas as needed.
• Assists LCS staff with scheduling meetings at WPC and use of the projector.
• Supports the Conservancy’s cost containment and fund-raising efforts and needs, as applicable.
• Assists staff with the coordination of WPC office leases.
• Coordinates volunteers and volunteer projects. Maintains volunteer information in Salesforce
• Works from the Pittsburgh office. With the permission of the Vice President, Land Conservation, some work can be performed from home or another remote location.
• Supports front desk receptionist as needed, which is typically about one hour per week.
• Represents LCS and WPC as requested at external meetings and on committees.
• Performs additional duties and responsibilities as assigned.

Qualifications: 

• Strong organizational, time management and communications skills.
• Experience working on complex projects, multiple tasks and assignments involving other staff.
• Proficient with or ability to learn various software programs including Microsoft Excel, SharePoint, Windows programs, Salesforce and Intacct financial system.
• Comfortable with reviewing and revising Excel spreadsheets and other financial documents.
• Ability and experience in reviewing and editing documents as well as producing clear written summaries of documents or reports.
• Cooperative work ethic, good interpersonal and communications skills (verbal and written) and ability to work with a wide range of people.
• To be able to complete all physical requirements of the job with or without a reasonable accommodation.

Physical Demand / Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Utilizing keyboarding and fine motor skills
• Sedentary work
• Speaking and hearing in-person, telephone, and other remote speech
• Seeing with near and far visual acuity

Location: WPC Main office – 800 Waterfront Drive, Pittsburgh, PA 15222

Position Duration: This is a full-time, contract-funded, salaried non-exempt position. 

Hiring Range: The starting pay range for this position is $53,500-$60,500 annually.  Please include salary expectations.  In consideration of advanced qualifications and years of experience, the pay may be higher than this range, as candidate pay will be commensurate with experience.

Benefits: We offer a robust and competitive benefits package which includes paid time off, medical, dental, vision, life insurance/AD&D, short-term disability, long-term disability, 403(a) and 403(b) retirement plans including generous employer match, EAP, and more!

Application Deadline: Until filled 

The Western Pennsylvania Conservancy is an Equal Opportunity-Affirmative Action Employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We are fully committed to diversity and inclusion. We seek contributors from all backgrounds to join our team.