Portfolio Coordinator, Academic Technology

Job no: 0052739
Location: Parkville
Role type: Full-time; Continuing
Department: Academic Technology
Salary: UOM 7 – $102,338 – $110,780 p.a. plus 17% super

• Support IT project and business activities by coordinating planning, management, financial reporting, and governance
• Opportunity to collaborate closely with the Portfolio Manager for effective IT project portfolio operation
• Brilliant benefits and a flexible hybrid work environment!

About the Role
The Portfolio Coordinator role will ensure the smooth operation of IT projects and ongoing activities. You will manage project portfolios, handle financial reporting, and support governance under the guidance of the Portfolio Manager. Additionally, you will oversee people management and recruitment.

Your responsibilities will include:

• Responsible for cash flow reporting, portfolio financial reviews, and secretariat duties for governance groups
• Manage commercial agreements, portfolio assets, and resource planning, including contract renewals and equipment allocation
• Identify and implement process improvements, lead small projects within the portfolio
• Manage portfolio risks, issues, and dependencies, provide support for project staff development

Who we are looking for
You will have demonstrated experience in contract administration, project scheduling, MS Office proficiency, HR processes, and leading small teams. You should also possess a strong understanding of project methodology/frameworks and excel in attention to detail, communication, and written abilities.

You will also have:

• A relevant degree with relevant experience or an equivalent combination of relevant experience and/or education and training
• Demonstrated experience with financial reporting, tracking and administration of project budgets, and forecasts
• Demonstrated experience with administration of invoices and purchase orders, including closure activities at end of period and end of year

For further information regarding responsibilities and requirements please refer to the attached PD.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Business Services
Business Services provides a full range of class leading information technology, facilities management, finance, HR and health and safety services to all operating entities of the University.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .   

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Alex Spezza via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Position Description