JOB DESCRIPTION

Hardship Level (not applicable for home-based)

E (most hardship)

Family Type (not applicable for home-based)

Non Family with Residential Location

Staff Member / Affiliate Type

UNOPS LICA6

Target Start Date

2025-06-15

Deadline for Applications

June 23, 2025

Terms of Reference

Fleet Management Associate – UNOPS LICA 6

The Fleet Management Associate coordinates and engages in activities related to the efficient management, maintenance, and optimization of UNHCR Assets and vehicle fleet. This role ensures compliance with the Organization’s rules and procedures, financial regulations, safety protocols, and operational standards to achieve cost-effectiveness, professionalism and reliability in Asset and Fleet operations.

1. Key Responsibilities:

1.1. Asset Management:
• Maintain accurate asset registers, monitor acquisition, allocations, relocations, transfers, depreciation and disposal processes.
• Conduct regular audits/ physical verifications and ensure compliance with UNHCR Rules and procedures.

1.2. Fleet Management:
• Participate in vehicle allocation exercises, and manage maintenance schedules, and vehicle movements.
• Implement vehicle tracking systems and analyze Vehicle utilization reports.
• Manage fuel consumption records and other Fleet reports in FleetWave.
• Coordinate vehicle disposal and replacement in compliance with operational needs.

1.3. Risk & Resilience:
• Develop contingency plans for high-risk environments and ensure adherence to safety protocols.

1.4. Strategic Planning:
• Advise on asset/fleet optimization strategies and prepare insights for Assets Acquisition-disposal.

2. Minimum Qualifications

2.1. Education & Professional Work Experience

Educational Qualifications:
• Field of Education Required:
• Bachelor’s degree in Mechanical Engineering, Automotive Engineering, Logistics, Supply Chain Management, Business Administration, Accounting, or related fields.
• Certificates and/ or Licences:
• Certifications in Asset Management, Fleet Management, and Data management are highly advantageous.

Relevant job Experience:

• Essential
Extensive experience and knowledge in Asset and Fleet management. Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.
• Plant and Property Equipment:
o 5–7 years in managing fixed assets or property and plant equipment, with experience in maintaining accurate asset records, performing audits, and complying with standards such as IPSAS/IFRS/GAAP.
• Fleet Management:
o 3+ years in Fleet management, preferably in challenging environments.
o Knowledge of FleetWave, VTS and any other vehicle management software.
o Experience in lifecycle management, preventive maintenance, and optimization of vehicle utilization.

• Functional Skills:
o SC-Fleet Management;
o SC-Fixed Asset Management
o SC-HCR Global Fleet Management Vehicle Insurance scheme;
o DV-Vehicle Management;
o CO-Cross-cultural communication;
o DV-Basic Vehicle Mechanical skills;
o Knowledge of FleetWave, VTS and any other vehicle management software.
• Language Requirements
o Strong command of English and Arabic.

3. Competency Requirements:

Core Competencies:

o Accountability
o Communication
o Organizational Awareness
o Teamwork & Collaboration
o Commitment to Continuous Learning
o Client & Result Orientation

Managerial Competencies:
o Empowering and Building Trust
o Judgement and Decision Making
o Managing Performance

Cross-Functional Competencies:
o Analytical Thinking
o Planning and Organizing
o Stakeholder Management

Standard Job Description

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

Female candidates are strongly encouraged to apply.This position doesn’t require a functional clearance

Remote

No

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements